FBS Administrator III

Texas A&M University System•College Station, TX

5d•Onsite

About The Position

The Finance & Business Services Administrator III is responsible for providing accounting or business support to a designated unit, department, college, or other System member; supporting FBS leadership and serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and providing strategic input.

Requirements

Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience
Four years of related experience
Knowledge of word processing, spreadsheet, and database applications
Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)
Strong verbal and written communication skills
Ability to work independently once given a project
Ability to apply rules and regulations in a complex environment
Ability to multitask and work cooperatively with others
Ability to communicate clearly and effectively to ensure understanding
This position is security sensitive
This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Nice To Haves

Experience creating and disseminating financial reports
Experience in higher education
Experience in Finance or Accounting
Experience working with complex budgets and funding sources

Responsibilities

Exhibits mastery in executing, reviewing, and auditing complex accounting and financial transactions
Assists in setting strategic and programmatic financial and budget goals
Assists in performing Annual Financial Report (AFR) tasks
Develops and prepares financial presentations, reports, financial models, and projections
Assists with establishing, analyzing, and reviewing rates for compliance
Provides reports and executive-level communication and customer service to VP’s, Deans, Department Heads, and other senior staff
Initiates process improvements to enhance efficiencies and workflows
Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests
Tracks internal projects, audits, business records, and records management
Coordinates access requests
Oversees or leads a function or serves as a subject matter expert in one or more areas
Research policies, practices, and/or trouble transactions for solutions
Prepares and maintains standard operating procedures and internal resource documents
May research project coordination with Sponsored Research Services and other campus groups
May review and revise job aides as needed
May supervise student workers
May mentor or train subordinate staff members
Approves all purchasing activity including purchasing card reallocations
Familiar with accounts, such as allowable expenses, appropriate approvers on accounts, expiration and purpose of funds and can assist and explain these to faculty and staff when necessary
Provides data from a variety of sources for ad hoc financial reports for the Assistant Dean for Finance and Administration
Proposes solutions to complex financial problems and resolves issues in collaboration with Assistant Dean for Finance and Administration
Develops, Implements. and audits unit business procedures; serves as liaison with financial, payroll. and HR units
Assists with annual University budget document preparation and fiscal year closing activities