FBS Administrator I
About The Position
The Finance & Business Services Administrator I, under general supervision, is responsible for providing accounting or business support to a designated unit, department, college, or other System member; serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and managing projects, reports, or functions with routine processes. This role also involves handling Accounts Payable Help Line in addition to the AggieBuy and Accounts Payable Help desk, managing emails and phone calls within specified timelines, and contributing to the team by working effectively with others. The position serves as a resource in educating departmental personnel in Accounts Payable procedures, works with vendors to assist them with identifying proper payment application, and acts as a liaison between vendors and TAMU departments and TAMU System parts to initiate payments. Additionally, the role involves reviewing medical, indemnity, royalty and outside counsel vouchers in FAMIS while maintaining compliance with TAMU, TAMU System and State of Texas disbursement guidelines, resolving problems or gathering missing documentation in a timely manner, and reviewing encumbrance requests.
Requirements
- Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience
- No experience
- Knowledge of word processing, spreadsheet, and database applications
- Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)
- Strong verbal and written communication skills
- Ability to work independently once given a project
- Ability to apply rules and regulations in a complex environment
Responsibilities
- Prepares, reviews, and audits financial system entries
- Reconciles accounts
- Identifies outstanding items and implements solutions/communicates actions
- Provides oversight, reviews, and audits financial and accounting transactions
- Assists with external reporting functions
- Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests
- Tracks internal projects, audits, business records, and records management
- May coordinate access requests
- May oversee or lead a function or serve as a subject matter expert in one or more areas
- May review and revise job aids as needed
- May supervise student workers
- May mentor or train subordinate staff members
- Handle Accounts Payable Help Line in addition to the AggieBuy and Accounts Payable Help desk
- Handle emails and phone calls within specified timelines
- Contribute to the team by working effectively with others
- Serve as a resource in educating the departmental personnel in Accounts Payable procedures
- Work with vendors to assist them with identifying proper payment application
- Serve as a liaison between vendors and TAMU departments and TAMU System parts to initiate payments
- Review medical, indemnity, royalty and outside counsel vouchers in FAMIS while maintaining compliance with TAMU, TAMU System and State of Texas disbursement guidelines
- Must work to resolve any problems or gather missing documentation in a timely manner and keep it organized and flowing
- Review encumbrance requests
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
