FBS Administrator I

Texas A&M•College Station, TX

6d•Onsite

About The Position

The Finance & Business Services Administrator I, under general supervision, is responsible for providing accounting or business support to a designated unit, department, college, or other System member; serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and managing projects, reports, or functions with routine processes. This role involves handling Accounts Payable Help Line inquiries, managing AggieBuy and Accounts Payable Help desk operations, and responding to emails and phone calls within specified timelines. The position also requires contributing to the team by working effectively with others, serving as a resource to educate departmental personnel in Accounts Payable procedures, and working with vendors to assist them with identifying proper payment application. Additionally, the FBS Administrator I will act as a liaison between vendors and TAMU departments and TAMU System parts to initiate payment, review specific vouchers (medical, indemnity, royalty, and outside counsel) in FAMIS while maintaining compliance with disbursement guidelines, and work to resolve problems or gather missing documentation in a timely manner.

Requirements

Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience
No experience needed
Knowledge of word processing, spreadsheet, and database applications
Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)
Strong verbal and written communication skills
Ability to work independently once given a project
Ability to apply rules and regulations in a complex environment
This position is security sensitive
This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Responsibilities

Prepares, reviews, and audits financial system entries
Reconciles accounts
Identifies outstanding items and implements solutions/communicates actions
Provides oversight, reviews, and audits financial and accounting transactions
Assists with external reporting functions
Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests
Tracks internal projects, audits, business records, and records management
May coordinate access requests
May oversee or lead a function or serve as a subject matter expert in one or more areas
May review and revise job aides as needed
May supervise student workers
May mentor or train subordinate staff members
Handle Accounts Payable Help Line in addition to the AggieBuy and Accounts Payable Help desk
Handle emails and phone calls within specified timelines
Contribute to the team by working effectively with others
Serve as a resource in educating the departmental personnel in Accounts Payable procedures
Work with vendors to assist them with identifying proper payment application
Serve as a liaison between vendors and TAMU departments and TAMU System parts to initiate payment
Review medical, indemnity, royalty and outside counsel vouchers in FAMIS while maintaining compliance with TAMU, TAMU System and State of Texas disbursement guidelines
Must work to resolve any problems or gather missing documentation in a timely manner and keep it organized and flowing
Review encumbrance requests