FAST-TB Track Manager

UCSF•San Francisco, CA

About The Position

The FAST-TB Track Manager independently manages operational, administrative, and programmatic activities across the four scientific Tracks of the multi-institutional Facilitating Accelerated Science and Translation for TB Regimen Development (FAST-TB) program. The role works closely with Track Co-Chairs, Working Group Leads, Steering Committee members, Program Managers, the FAST-TB Coordinating Center, and internal and external stakeholders to implement approved priorities, governance processes, work plans, scientific objectives, and reporting requirements. The position oversees the lifecycle of Track Working Groups; coordinates planning, meetings, communications, progress monitoring, documentation, risk management, and reporting; and supports alignment across Tracks and with FAST-TB strategic objectives. The incumbent develops and maintains work plans, timelines, milestones, deliverable trackers, dashboards, records, and approved collaboration platforms, including SharePoint. The role also prepares and synthesizes scientific and programmatic materials, translating complex discussions and outputs into concise, accurate content for leadership, funders, stakeholders, and the broader TB community. The position requires independent judgment in prioritizing complex, concurrent activities across a global, multidisciplinary research program. It calls for strong project management, scientific writing, stakeholder engagement, analytical, communication, and organizational skills, and the ability to manage competing deadlines and work effectively across disciplines, institutions, and time zones.

Requirements

Bachelor's degree in a related area and/or equivalent experience or training.
At least five years of progressively responsible experience managing complex academic, research, public health, scientific, or international programs.
Demonstrated experience coordinating multidisciplinary projects involving multiple internal and external stakeholders, committees, or working groups.
Ability to develop and manage work plans, timelines, milestones, action logs, deliverable trackers, and status-reporting tools.
Strong analytical and problem-solving skills, including identifying risks, dependencies, gaps, and operational barriers; exercising independent judgment; and escalating issues appropriately.
Excellent written communication skills, including experience producing concise meeting reports, executive summaries, briefing materials, technical or scientific reports, presentations, and other audience-tailored program documents.
Strong oral communication and facilitation skills, with the ability to work effectively with investigators, clinicians, technical experts, institutional leaders, global partners, funders, and other stakeholders.
Ability to manage competing priorities, meet deadlines, maintain accuracy and discretion, and work effectively in a dynamic environment.
Ability to work independently and collaborate effectively within a matrixed, multi-institutional team.
Experience supporting tuberculosis or other infectious diseases, clinical research, global health, translational science, or health-policy programs.
Experience in public health, biomedical science, global health, research administration, or a related discipline.

Nice To Haves

Experience supporting NIH- or other federally funded research programs, including progress reports, program documentation, and sponsor-facing materials.
Experience working with international research partners and stakeholders across multiple time zones.
Experience supporting scientific advisory boards, steering committees, stakeholder assemblies, or similar governance structures.
Experience drafting or editing scientific publications, white papers, landscape analyses, protocols, technical briefs, or knowledge-management products.
Familiarity with TB treatment research, clinical trials, biomarker development, health economics or modeling, or implementation science.

Responsibilities

Lead operational implementation and project management across FAST-TB Tracks, coordinating approved priorities, work plans, activities, deliverables, and follow-up.
Provide operational oversight of active, proposed, transitioning, restructured, and closing Working Groups.
Support Working Group Leads and Track Co-Chairs in maintaining group governance documents, membership and stakeholder records, work plans, timelines, milestones, deliverables, decision logs, and progress-tracking tools.
Monitor progress against approved objectives; identify and help address delays, risks, dependencies, resource constraints, gaps, overlaps, and potential duplication.
Coordinate Working Group Leads, Track Co-Chairs, Steering Committees, Program Managers, and the FAST-TB Coordinating Center to promote alignment with Track priorities, governance, work plans, and program objectives.
Coordinate recurring and ad hoc meetings, including scheduling, agendas, materials, communications, logistics, meeting records, action-item tracking, and follow-up.
Maintain centralized program records and collaboration platforms, including SharePoint, supporting accurate documentation, version control, archiving, stakeholder access, and continuity of institutional knowledge.
Prepare and synthesize scientific and programmatic materials, including meeting reports, executive summaries, briefings, proceedings, dashboards, annual-report content, performance summaries, presentations, landscape analyses, white papers, and concept notes.
Translate scientific and technical discussions, recommendations, and Working Group outputs into concise, accurate materials tailored to different audiences.
Contribute content and metrics for reports, dashboards, stakeholder communications, SharePoint, and other knowledge-sharing platforms, and support dissemination of approved outputs.
Apply FAST-TB governance requirements; maintain documentation for internal review, audits, and sponsor reporting; and identify opportunities to improve coordination, tracking, communication, knowledge management, and operational processes.
Monitor Working Group adherence to governance documents, approved processes, reporting requirements, and documentation standards; escalate significant risks, delays, scope changes, or resource constraints to program and Track leadership.
Monitor emerging TB research and development needs, opportunities, and priorities and communicate relevant information to Track leadership.