Family Law Legal Service Coordinator

Tibbott & Richardson•Ebensburg, PA

19h•Onsite

About The Position

We are seeking an experienced, highly organized Legal Service Coordinator to join our Family Law team in Wexford, Pennsylvania. This is a fully in-office position supporting attorneys and legal staff in a fast-paced, client-centered environment. This role is critical to both the client experience and the operational precision of our firm. The Legal Service Coordinator ensures matters progress efficiently, deadlines are met, communication remains clear, and files are consistently prepared to a courtroom-ready standard. The ideal candidate is detail-oriented, proactive, and capable of managing multiple priorities without sacrificing accuracy. The Legal Service Coordinator provides high-level administrative and case management support to attorneys and staff. This role requires strong project coordination, advanced calendar management, document control, and a working understanding of law firm operations, including billable time environments. Success in this position requires professionalism, discretion, initiative, and a commitment to delivering exceptional client service.

Requirements

Prior experience in Family Law or legal administrative support is required
Strong understanding of law firm workflow and billable hour structures
Exceptional organizational and time-management skills
Advanced written and verbal communication abilities
High level of attention to detail and accuracy
Ability to prioritize and adapt in a fast-paced environment
Proficiency in legal software and Microsoft Office Suite

Responsibilities

Maintain and coordinate attorney and firm calendars with precision
Schedule court appearances, client meetings, deadlines, and internal events
Proactively identify and resolve scheduling conflicts
Draft, format, and proofread legal correspondence and court documents
Maintain both physical and electronic case files with strict organizational standards
Track filings, deadlines, and required documentation to ensure completeness and compliance
Serve as a primary point of contact for clients with professionalism and empathy
Coordinate intake, document collection, and ongoing case updates
Uphold a client-first standard in every interaction
Maintain and update client management systems and internal dashboards
Monitor case progress to ensure workflow efficiency
Process incoming and outgoing mail, including court-related correspondence
Support firm initiatives and operational projects as needed