Family Assistant | Cook

DM Estate Staffing•Marin, CA

10d•Onsite

About The Position

A warm, busy family of five in Marin is looking for a Family Assistant | Cook who is genuinely a Jack or Jill of all trades, someone who feels confident wearing many hats and moving fluidly between them throughout the day. This role blends household organization, preparing family meals, coordinating and overseeing vendors, errands, pet care, and some kid-related driving. The ideal candidate is proactive, resourceful, and comfortable being handed a loose plan for the week and figuring out how to make it run smoothly. Strong communication skills are required. The family includes two working parents, three kids, and two much-loved dogs. There's also a second home in Tahoe, and periodic travel support may be part of the role as the family's needs come up throughout the year.

Requirements

A minimum of 5+ years of experience working as a Family Assistant in a private household
A natural coordinator and troubleshooter, someone who catches issues before they become problems and solves them independently
Comfortable making day-to-day decisions without needing every detail confirmed first
Organized, thoughtful, and detail-oriented, without over-engineering simple tasks
A casual, warm, go-with-the-flow personality that fits a busy, sometimes chaotic household
Enjoy cooking; confident in the kitchen with dietary restrictions, without needing meals to be complicated
Dog-loving and comfortable with full-size, high-energy dogs
Willing to travel ahead of the family if requested
Legally authorized to work in the US
Within a commutable distance to Marin
Clean driving record and valid driver's license
Willing to undergo an in-depth background check and provide excellent employment references

Nice To Haves

Periodic travel support may be part of the role as the family's needs come up throughout the year.
Openness to occasional travel to Tahoe or Colorado to help set up a home ahead of or alongside the family, which may include coordinating vendors, stocking food, arranging a deep clean, or handling errands

Responsibilities

Proactively manage the family's master schedule and calendar, and track active family to-do lists
Schedule school appointments, medical, dental, and personal wellness appointments
Coordinate schedules and registrations for tutoring, camps, sports, athletic trainers, and other activities
Coordinate with household vendors and service providers, acting as the point of contact for home maintenance needs (gardeners, contractors, repairmen)
Schedule and monitor recurring specialty services as needed (pool cleanings, rug cleanings, HVAC/dryer vent cleaning, and similar)
Run errands and manage day-to-day household needs, including checking the PO box and handling returns
Source school clothes, sports equipment, and personal items as needed
Manage household and recurring subscription orders, coordinating with the housekeeper on supply needs
Tidy and maintain organization throughout the home, including light housekeeping and laundry (note: this is not a housekeeping role)
Support light travel booking and research, using good judgment to move things forward independently and troubleshooting trip demands
Assist with special family projects, holiday gift buying, and event planning
Prepare family-friendly meals that are gluten-free across the board, with additional consideration for other dietary restrictions
Take time on Fridays to plan and prep for the week ahead, thinking through the family's schedule and timing meals so they hold up well even if dinner is delayed
Manage grocery orders and deliveries (Good Eggs, Whole Foods, specialty meat boxes) to minimize in-person store runs
Maintain healthy pantry and fresh snack supply to provide healthy options for active lifestyle
Offer suggestions and options rather than over-planning; the family enjoys trying new things and giving feedback
Provide driving support a few days a week, including school pickups and shuttling to after-school activities
Manage vehicle logistics as needed, including managing car services, oil changes, and repair appointments
Stay flexible day to day, checking in on what support is needed rather than following a fixed script
Be genuinely comfortable and warm with two friendly dogs
Coordinate daily walking schedules with the dog walker and schedule boarding for family trips
Schedule grooming visits; manage dog food and supply orders
Administer routine pet medications as needed
Schedule and take dogs to vet appointments
Openness to occasional travel to Tahoe or Colorado to help set up a home ahead of or alongside the family, which may include coordinating vendors, stocking food, arranging a deep clean, or handling errands