Faith Formation Administrative Assistant

Shrine of St. Padre Pio•San Antonio, TX

16h•Onsite

About The Position

The Faith Formation Administrative Assistant provides administrative support to various Parish offices, including but not limited to: Faith Formation office, RCIA Coordinator, Youth Coordinator and Elementary Coordinator. This position will also perform various office administrative duties as needed and may be required to work some evenings and weekends.

Requirements

Associates degree and/ or 2-3 years related experience
Minimum 2 years previous ministry experience in a Catholic environment required
Catechist Level I or actively pursuing
Proven ability to work as part of a team promoting a cohesive positive work environment
Proven ability to communicate with all levels of management and staff
Experience with MS Office (Word, Excel, Outlook, PowerPoint)
Proven ability to multitask, and complete projects in a timely manner
Must be flexible as work hours will vary

Nice To Haves

Bilingual (English and Spanish)
Previous general office/administrative experience
Experience and/or ability to learn ParishSOFT
Excellent communication skills (oral and written), with the ability to communicate to various levels of management and staff
Ability to work in a team atmosphere, fostering a positive work environment

Responsibilities

Welcomes and interacts with parishioners and visitors
Provides general information and directs people or calls to the appropriate Faith Formation Coordinator
Prepares responses to correspondence as directed
Assists in preparing registration deposits and records accordingly
Files and retrieves organizational documents, records, and reports
Monitors inventory of office supplies and equipment and orders as needed
Maintains confidentiality in all aspects of staff and parish information
Creates and modifies documents such as invoices, reports, memos, letters and financial information
May conduct research, compile data and prepare documents for supervisor review
Prepares agendas and makes arrangements for meetings
Other duties as assigned by Supervisor