Faith Formation Administrative Assistant

STS Peter & Paul Church•Winter Park, FL

4h•Onsite

About The Position

The Faith Formation Administrative Assistant enhances the effectiveness of the parish Faith Formation team by coordinating and providing professional administrative support and clerical services. This role supports the Parish Catechetical Leader and the Director of Adult/Family Faith Formation and parish staff in a variety of ways in providing for the faith formation of youth and adults of the parish. The Diocese of Orlando’s four core values lay the foundation for the work performed by employees: Authenticity, Respect, Courage, and Commitment.

Requirements

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.
High school diploma or equivalent required.
Four (4) or more years of experience in an office or administrative environment.
Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, required.
Strong organizational and interpersonal skills with attention to detail.
Ability to perform clerical and administrative tasks with accuracy and efficiency.
Ability to read, interpret, and compose routine correspondence with a strong command of the English language.
Ability to prioritize work, manage multiple tasks, and meet deadlines with moderate independence.
Ability to respond to inquiries from diocesan entities, parishioners, and members of the business community in a professional manner.
Ability to maintain confidentiality and handle sensitive information with discretion.
Ability to learn and apply office systems, processes, and procedures.

Nice To Haves

Bilingual (English/Spanish) is a plus.

Responsibilities

Serves visitors by greeting, welcoming, and directing them.
Provides receptionist services for the Faith Formation office including the recording of clear and accurate messages, and handling routine questions about policies, events, etc.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics whether by scan, fax, or e-mail.
Fulfills administrative duties for the Faith Formation team to include preparing and sending correspondence, filing, scheduling, creating and updating forms, updating bulletin boards, counting and tracking monies that come in from parents, students, and staff; prepares weekly deposit and submits to Finance Office.
Creates and maintains a variety of permanent records to include rosters, letters, financial records and registrations; gathers all required information for those preparing for Sacraments such as baptismal certificates.
Coordinates, sets-up, and assists with administrative needs for meetings, conferences, liturgical celebrations, and other events as needed.
Prepares reports by collecting information and data.
Maintains catechist contacts, files, and documents.
Maintains database of families and students enrolled in programming; completes registrations; updates records for families; prepares reports as needed or requested; updates records with Sacramental Dates; assists in the registration of families for formation programs annually.
Attends required meetings and gatherings, taking meeting minutes and offering assistance as needed.
Orders faith formation related office and catechist materials.
Maintains supplies and resources for faith formation in an organized manner.
Maintains confidentiality in all areas of responsibility as required.
Contributes to team effort by accomplishing related results as needed.