Faculty Support Assistant

University of Colorado•Aurora, CO

1d•$40,248 - $48,300•Onsite

About The Position

The purpose of this position is to perform a full range of administrative support tasks and processes for the Clinical Teaching and Research faculty while staffing the CU Nursing Faculty Support Desk in ED2N on the 4th floor. This position’s administrative focus includes procurement and purchasing, document processing, maintaining electronic records, scheduling meetings, taking meeting minutes, handling all logistics for assigned meetings, and various other duties and tasks. This position will also support various faculty committees with logistical support with booking rooms, setting up remote meeting options, taking meeting minutes, etc. Finally, this position will support logistics related to faculty recruitment and data entry in Interfolio as assigned.

Requirements

Two (2) years of general clerical, human resources, customer service, or administrative service experience.
College or university coursework, appropriate to the work assignment, may substitute for experience on a year- for-year basis.
Colorado law requires that candidates for state government jobs be residents of Colorado at the time of application.
Applicants must meet minimum qualifications at the time of hire.

Nice To Haves

Experience providing highly responsive customer service support over the phone, via email, and in-person.
Experience with Microsoft Suite Software, including Word, Excel, PowerPoint, etc.
Experience working with complex scheduling processes.
Experience coordinating and providing support for small and large-scale meetings and special events.
Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
Excellent oral and written communication skills.
Attention to detail and the ability to ensure accuracy in work.
Excellent customer service skills.
Outstanding interpersonal skills and the ability to establish rapport with a wide variety of individuals.
Ability to multi-task and prioritize.
Excellent organization and time management skills.
Skilled in document management (creation, organization, maintenance, and dissemination).

Responsibilities

Provide consistent and high-quality administrative support to assigned Faculty within the CU College of Nursing.
Faculty Support Requests should be processed within established deadlines and at the highest level of service with consistent execution.
Categories of faculty administrative support may include printing, copying, scanning, ordering desk copies, booking travel, meeting logistics (room reservations, remote meeting setup, etc.), ordering parking codes as requested, processing mailing requests, providing basic computer support to faculty, basic document editing, formatting, as well as basic document creation.
Coordinate faculty committee meetings, as assigned, including room scheduling, location, notification of members, distribution of reminder letter, and agenda.
Attend assigned meetings, record minutes, and distribute minutes and appropriate attachments to all members.
Expedite and distribute outgoing and incoming mail on a daily basis.
Supports HR functions within the College of Nursing related to faculty, including but not limited to: Filing faculty forms, including supporting the annual evaluation of faculty in the OnLink database (Interfolio) folders and following established policies and procedures
Helps faculty fill out appropriate forms to support their requests and helps in routing forms through the HR team for processing
Supports recruitment processes as assigned by scheduling rooms, setting up remote meeting options, copying and collating materials as needed, helping candidates on their interview days, and other recruitment logistical tasks as assigned.
Faculty will travel for a variety of reasons to any location. Faculty support will help faculty by routing travel requests for approval, purchasing registration, flights, and booking hotels. Once the trip is completed, they support the faculty by processing expenses in a timely manner and following all university policies. This position will also process procurement card reports for all expenses.

Benefits

Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement Plans: State pension (PERA Defined Benefit) or 401(a) - Employer contributes between 10%25 and 21.5%25 of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: Between 12/year and 24/year (maximum accrual between 192 hours and 384 hours) – specific amount depends on length of total State of Colorado service
Sick Days: 10/year (360-hour maximum accrual)
Holiday Days: 15/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced-rate RTD Bus and light rail service