Faculty Events Manager

University of Waterloo•Waterloo, ON

5d•CA$73,695 - CA$92,119•Onsite

About The Position

The Faculty Events Manager is accountable for all facets of the Faculty of Mathematics events. This includes event strategy, planning and coordination, marketing and communications, logistics, administration, budgeting, and evaluation. Events include but are not limited to faculty/staff/student awards events, building openings, donor recognition functions, alumni events, student recruitment events, etc.

Requirements

University undergraduate degree preferred or equivalent combination of education and experience.
Minimum of 4 years of event management experience with demonstrated experience in managing and promoting large-scale and high-profile events.
Demonstrated track record of event management as part of the marketing, communications and/or public relations team.
Disciplined approach to planning and project execution with exceptional attention to accuracy and detail.
Independent judgment in areas of time management, task prioritization and decision-making.
Proven ability to multi-task, manage a large volume, conflicting priorities, and deadlines.
Exceptional verbal and written communications skills.
Project management experience with a demonstrated ability to manage concurrent projects under tight deadlines.
Proven leadership and volunteer management experience.
Experience developing, monitoring, and managing budgets.
Proven success in managing multiple and complex projects involving many stakeholders.
Experience with technology platforms, specifically Zoom and other 3rd party event software.
Scheduling and coordination expertise with a focus on virtual event logistics and experience deeply rooted in best practices.
Reporting expertise for pre- and post-events including registration, attendance, general product metrics and event surveys.
Independent judgement in areas of time management, task prioritization and decision making.
Goal oriented, self-motivated with demonstrated ability to take initiative to work independently and effectively as part of a team.
Strong communication skills - oral and written.
Attention to detail and accuracy is essential.
Well-developed organizational, analytical, interpersonal, and customer service skills.
Knowledge of Microsoft suite of products and UW’s web content management system required.

Nice To Haves

Additional education or training in events management or public relations an asset.
knowledge of Raiser’s Edge and Advancement Tracker is an asset.

Responsibilities

Developing the annual strategic plan for a roster of events that support the strategic objectives of the Faculty of Mathematics.
Developing and implementing an integrated communications plan for the promotion of events using both print and electronic media; manages and monitors web-based communication (promotion, registration, post-event feedback, etc.).
Providing effective communication within the Faculty to promote coming events and initiatives.
Working with Communications team to develop and implement marketing and promotional materials.
Identifying and overseeing online registration system for all events.
Executing a calendar of events that includes award banquets, receptions, staff appreciation events, guest lectures, donor appreciation events, building openings, gift announcements and other special events that support the strategic objectives of the Faculty.
Developing implementing, promoting, and evaluating current and new Faculty-wide events.
Supporting development and Alumni Affairs in developing and executing donor recognition and alumni events.
Assisting the graduate and undergraduate recruitment team leaders with event support, as required.
Managing supplier relationships to ensure quality, budget and delivery objectives are met.
Administering significant event budgets ($10,000 to $50,000 per event).
Providing superior customer service to internal and external stakeholders.
Assigning and monitoring workload of assigned co-op student(s), as required.
Recruiting and managing volunteers to support the delivery of events.
Serving as a resource to departments with regard to special events in the Faculty.
Providing direction and advice to student groups within the Faculty regarding student-run events.
Maintaining a database of vendors, suppliers, and clients.
Creating event reports.
Other duties as assigned by the Director, Strategic Communications.