Faculty Affairs Project Coordinator - Term Appointment

Weill Cornell Medical College•New York, NY

3d•$40 - $46•Onsite

About The Position

Supports the administrative functions of the Office of Faculty Affairs (OFA) in academic appointment processing and evaluations, ensuring compliance with WCM and university statutes and state and federal law, data entry and database record maintenance, and general operations of the office. This role serves as support personnel across the functional areas of OFA. This position is a term appointment with a duration of two years from the date of hire.

Requirements

Bachelor's Degree
Approximately 3 years of prior related experience.
Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".
Demonstrated proficiency with MS Office Suite and database applications.
Demonstrated organizational skills and ability to pay close attention to detail.
Demonstrated critical thinking and analytical skills.
Experience maintaining and reporting upon data sets.
Ability to handle multiple simultaneous demands and prioritize work.
Ability to treat confidential information with utmost discretion.
Ability to exercise standards of professionalism, including appearance, presentation and demeanor.
Ability to work collaboratively with internal and external constituents.

Nice To Haves

Significant experience can be considered in lieu of a degree.

Responsibilities

Provides administrative support for accurate and timely academic appointment processing for all levels of academic staff from non-faculty trainees to tenured faculty.
Assists in the receipt of all academic appointment-related documents and disseminates for further processing.
Examines submitted paperwork and extracts data for input into departmental database.
Prepares documentation for upper level academic evaluations.
Reviews documents, curriculum vitae and all components of evaluation dossiers and generates appropriate templated material for dossiers.
Assists with troubleshooting gaps in submitted material.
Prepares all relevant correspondence pertaining to appointments; e.g., appointment confirmation letters, termination confirmation letters.
Creates electronic documentation of the above and distributes to faculty and departments in accordance with OFA procedures for paperless/virtual maintenance of operations, as needed and per the requests of faculty and departments.
Performs data entry and prepares draft documentation for the Committee of Review.
Assists with records maintenance for all Committee of Review, evaluation, and appointment documentation.
Provides administrative support for data operations and reporting.
Assists with data entry and data cleaning for reporting activities.
Under supervision, supports the logistical operations of data initiatives, e.g., drafting agenda, scheduling meetings, managing virtual meeting interfaces (e.g., chat window and waiting room), and taking meeting minutes.
Provides administrative support for the business operations of the office.
Performs general office duties, such as processing invoices, managing supply inventory and equipment maintenance needs, managing renewals of purchase orders for various vendors and maintaining hard-copy files of all supply and service transactions.
Monitors electronic files of academic staff for accuracy and works to maintain data integrity.
As needed, manages preparation of digital files for addition to database(s); makes corrections to e-files as needed; manages additions to existing files.
Serves as back-up respondent to telephone calls and e-mail inquiries regarding WCM faculty or other faculty affairs business; escalates any complex inquiries.
Supports the Director and Associate Dean with regular and ad-hoc special projects as required.