Faculty Administrative Assistant

Cornell University•Ithaca, NY

11h•Hybrid

About The Position

Cornell Law School is seeking a Faculty Administrative Assistant to support faculty in their teaching, research, and service activities. The role coordinates administrative work, helps foster collaboration, and contributes to the Law School’s academic mission. The position is full-time at 39 hours per week and is a 10-month endowed position; the employee is off during June and July. It is based in Ithaca, New York, with a 4:1 campus-to-home hybrid arrangement, typically four days on campus and one day remote. The first 60–90 days are fully on-site, and the arrangement may change. Typical work hours are 7:30 a.m.–4:00 p.m. or 8:00 a.m.–4:30 p.m. The assistant provides high-level administrative support to faculty, prepares and edits documents and course materials, helps with class preparation, coordinates events and meetings, maintains faculty websites, and arranges travel and reimbursements. The role also serves as a liaison among faculty, staff, students, University departments, and external partners, and collaborates with the administrative team to ensure smooth daily operations and exceptional service. An Associate’s Degree and 2–4 years of experience, or an equivalent combination, are requested. The successful candidate will bring strong communication, organization, planning, time-management, interpersonal, service, and problem-solving skills; the ability to manage multiple deadlines and high volumes of work; attention to detail; and proficiency with Microsoft Office Suite. A cover letter and resume are required. Visa sponsorship is not available.

Requirements

Associate’s Degree and 2–4 years of experience, or an equivalent combination.
Ability to work successfully under pressure in a fast-paced, team-oriented setting while handling multiple tasks with differing deadlines and prioritizing simultaneous projects.
Excellent written and oral communication skills.
Strong organizational, planning, time-management, and interpersonal skills.
Strong service orientation and attention to detail.
Ability to interact well with diverse populations.
Experience handling high volumes of work during peak periods.
Experience resolving problems using sound judgment.
Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.
Proficiency in Microsoft Office Suite, presentation, and electronic communications, and willingness to learn new software as required.
A cover letter and resume are required for consideration.

Nice To Haves

Proficiency in word processing and event coordination.
Experience with Westlaw, Lexis Nexis, Concur, eShop, WordPress, Canvas, and Cornell procurement and accounting systems.

Responsibilities

Provide high-level administrative support to Cornell Law School faculty in teaching, research, and service activities.
Prepare, edit, and proofread correspondence, course materials, and other documents.
Assist with class preparation.
Coordinate seminars, workshops, meetings, and events.
Maintain faculty websites.
Coordinate travel arrangements and reimbursements.
Serve as a liaison among faculty, staff, students, University departments, and external partners.
Collaborate with the administrative team, share responsibilities, and help ensure smooth daily operations.

Benefits

Comprehensive health care options.
Generous retirement contributions.
Access to wellness programs.
Employee discounts with local and national retail brands.
Health and personal leave.
Three weeks of vacation.
13 holidays, including an end-of-year winter break from December 25 through January 1.
Two additional floating holidays.
Tuition-free Extramural Study and Employee Degree Program.
Tuition aid for external education.
Cornell Children’s Tuition Assistance Program.
Hybrid work arrangement, typically one remote day per week and four on-campus days per week.