Facility Services Assistant

U.S. Coast Guard•San Pedro, CA

17h•Onsite

About The Position

The Facility Services Assistant is a GS-1603-7 position with the Department of Homeland Security, U.S. Coast Guard, at the Base Los Angeles Long Beach Facilities Engineering Department in San Pedro, California. The role provides a wide variety of support functions for internal management operations and workload management for the Public Works Division, including facilities maintenance management, procurement requests, budget tracking, and electronic systems management. The employee manages the Shore Asset Management System (SAMS) for scheduling and tracking preventive maintenance and corrective maintenance work orders, and maintains real property and equipment records while tracking materials and funding. The position also supports maintenance reporting and analysis, and reviews procurement requests for construction, equipment, supplies, parts, and services. A one-year probationary period may be required. Applicants must meet all qualification requirements by the announcement closing date. The position requires U.S. citizenship, Selective Service registration or exemption, successful completion of a background investigation, and the ability to obtain and maintain a valid state driver's license. Federal salary payments are made by direct deposit. This is not a bargaining unit position.

Requirements

At least one year of specialized experience equivalent to the GS-06 grade level in the federal sector.
Specialized experience may include preparing annual purchase requests for field maintenance contractual services; responding to or elevating inquiries about work order status, maintenance history, work order numbers, trouble reports, outage requests, and preventive maintenance; compiling and generating reports, records, statistics, listings, charts, graphs, or other preventive maintenance information; and proficiency with Windows and Microsoft 365, including Word, Excel, OneNote, and Access.
Education cannot substitute for experience at this grade level.
Must be a U.S. citizen.
Must be registered or exempt from Selective Service.
Must successfully pass a background investigation.
Must be able to obtain and maintain a valid state driver's license.
Must meet the time-in-grade requirement by the vacancy closing date.
Must receive federal salary payments by direct deposit.
Must disclose qualifying current or recent Executive Branch political-appointment service to the HR Office.

Responsibilities

Manage the department's Shore Asset Management System (SAMS) for scheduling and tracking recurring preventive maintenance and non-recurring corrective maintenance work orders.
Maintain real property and equipment records, and track materials and funding.
Schedule routine and repetitive work orders to Facilities Engineering Department shops and check completed work orders for required information before entering data.
Use SAMS to issue and schedule routine preventive maintenance, repairs, and replacement of equipment and machinery.
Prepare or assist with monthly, quarterly, and annual maintenance and operational program reports, including information about repairs, problems, workload, and other relevant matters.
Compare actual costs with estimates and analyze delays, schedule overruns, changes or modifications, and other topics for research and evaluation.
Review procurement requests for construction, equipment, supplies, parts, and services for adequate descriptions, correct pricing, and proper accounting data.