Facility Services Administrator & Procurement Buyer

Hatch • Mississauga, ON

2d • Onsite

About The Position

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems. The Facility Services Administrator & Procurement Buyer supports day-to-day facility operations by coordinating administrative activities, managing purchase orders, and overseeing procurement processes. This role ensures timely acquisition of goods and services, maintains accurate documentation, and supports operational efficiency across multiple facilities. The position requires strong organizational skills, financial awareness, vendor coordination experience, and the ability to work in a fast-paced environment where purchase orders are issued regularly.

Requirements

• Diploma or degree in Business Administration, Supply Chain, Facilities Management, or related field
• 3-5 years' experience in facilities administration and/or procurement
• Experience with purchase order systems (ERP/iPas/Oracle/SAP or similar)
• Strong understanding of procurement workflows
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced environment

Responsibilities

• Provide administrative support to the Facility Services team as needed
• Maintain service contracts, vendor records, and compliance documentation
• Track work orders and coordinate service requests with contractors
• Monitor recurring maintenance schedules and service agreements
• Maintain organized digital and physical filing systems
• Support budget tracking and expense reporting
• Assist with building access coordination and facility communications
• Prepare and issue Purchase Orders (POs) in accordance with company procedures
• Request vendor quotes
• Ensure proper approvals are obtained before releasing POs
• Coordinate emergency PO processes when required
• Maintain PO logs and tracking spreadsheets
• Ensure all invoices include approved PO numbers prior to processing
• Reconcile invoices with quotes and completed services
• Communicate with vendors regarding delivery timelines, and discrepancies
• Assist in vendor onboarding and performance tracking
• Assist in tracking OPEX and CAPEX expenditures
• Assist in cost-center coding of invoices
• Prepare monthly procurement and spending reports
• Support annual budgeting exercises as needed

Benefits

• Flexible work environment
• Long term career development
• performance-based incentives
• comprehensive benefits
• other programs designed to support your well-being and growth

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree