Facility Security Receptionist

Stoke Space • Kent, WA

13d • $23 - $42 • Onsite

About The Position

The Facility Security Receptionist serves as the face of the company, creating a professional, secure, and welcoming experience for employees, visitors, vendors, and candidates. This role supports the day-to-day operations of our office and facilities while providing front-end security and administrative support in a fast-paced design and manufacturing environment. The ideal candidate is highly organized, proactive, and service-oriented, with a strong sense of ownership and attention to detail. They will manage competing priorities, anticipate operational needs, and partner closely with leadership, Security, Human Resources, Recruiting, Facilities, and Operations to maintain a safe, efficient, and productive workplace.

Requirements

• 3+ years of progressively responsible experience in office management, executive administration, reception, workplace operations, or administrative support in a fast-paced professional environment.
• Strong customer service orientation with outstanding interpersonal and communication skills.
• Professional demeanor with the ability to interact confidently with executives, customers, government representatives, vendors, and employees at all organizational levels.
• Experience supporting engineering, manufacturing, aerospace, technology, or other high-growth organizations
• Strong organizational, time management, and problem-solving skills with exceptional attention to detail and accuracy.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, Envoy, Slack, Zoom, and common office management software.
• Comfortable working in a dynamic environment where priorities shift rapidly and new responsibilities emerge regularly.
• Ability to work independently while also collaborating effectively across multiple departments.
• Must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Nice To Haves

• Experience with purchasing systems, visitor management software, badge systems, shipping platforms, and office inventory management is preferred.

Responsibilities

• Serve as the primary point of contact for all visitors, vendors, and candidates by providing a professional, courteous, and security-conscious first impression
• Manage visitor check-in procedures, including verifying visitor eligibility in accordance with ITAR and company security requirements, safety and security briefings, sign-in logs, and badging.
• Monitor the front entrance, control facility access, and support physical security protocols by identifying and escalating security concerns, unusual activity, or policy violations.
• Manage daily office operations, including conference room scheduling, office organization, mail distribution, office equipment maintenance, and overall workplace readiness to support uninterrupted business operations.
• Check in and provide safety and facility training for office vendors, service providers, contractors, and suppliers
• Support Human Resources, Recruiting, Facilities, Security, and Operations teams by assisting with candidate check-in, new employee check-in, badge administration, visitor management, company communications, and maintaining administrative records while protecting confidential information.
• Maintain a clean, organized, safe, and professional office environment by proactively identifying operational improvements, coordinating minor facility repairs, monitoring office appearance, managing common areas, and supporting workplace health and safety initiatives.
• Identify opportunities to improve workplace processes, procedures, and standards that increase efficiency and enhance the employee and visitor experience.

Benefits

• Equity – We know that our employees are the reason we succeed. To give everyone a stake in our future, we are pleased to offer equity in the form of stock options to all regular, full-time employees.
• Comprehensive benefits program including subsidized medical, dental, and vision insurance
• Company-paid life and disability insurance
• 401(k) plan with employer match
• 4 weeks’ Paid Time Off
• Holidays – 10 days (including an end-of-year closure)
• Paid Family/Parental Leave
• On-site gym or monthly wellness stipend (depending on location)
• Dog friendly offices!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed