Facility Manager

St. Stephen Catholic Church•Winter Springs, FL

3d•Hybrid

About The Position

The Facilities Manager is responsible for the day-to-day coordination and oversight of parish facilities, including buildings, grounds, and equipment. This role ensures that facilities are safe, functional, and well-maintained by managing maintenance activities, coordinating vendors, and supporting capital and operational projects. The Diocese of Orlando’s four core values lay the foundation for the work performed by employees: Authenticity, Respect, Courage, and Commitment.

Requirements

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.
Bachelor’s degree in facilities management, engineering, business administration, or a related field preferred, or an equivalent combination of experience and technical training.
Minimum of five (5) years of experience in facilities, maintenance, or a related field required.
Requires knowledge of building systems including heating, ventilation, and air conditioning (HVAC), electrical, plumbing, and general maintenance practices.
Familiarity with building codes, OSHA requirements, and ADA regulations required.
Commitment to excellence and high standards.
Strong communication organizational, problem-solving, and analytical skills.
Ability to manage priorities and workflow, handling multiple projects and meeting deadlines.
Ability to deal effectively with a diversity of individuals at all organizational levels.
Ability to understand any and all safety requirements and cautions.
Working knowledge of spreadsheet programs for budgeting.
Ability to keep written records of work performed, supplies, equipment and purchases.
Possess valid Florida driver’s license and maintain an acceptable driving record.

Nice To Haves

Bachelor’s degree in facilities management, engineering, business administration, or a related field preferred

Responsibilities

Maintains property including but not limited to grounds, offices, production areas, public areas, and equipment through development and implementation of preventive maintenance program; ensures all maintenance and repairs are completed in a timely, cost-effective manner and according to all specifications.
Manages organization’s physical operations including but not limited to landscaping, refrigeration, heating, ventilation and air conditioning, kitchen equipment, emergency generators, plumbing, water treatment, irrigation, and electric systems.
Monitors and maintains proper inventory levels; authorizes purchase orders for supplies and equipment.
Ensures all fire and safety inspections are completed and any discrepancies corrected; ensures property is in compliance with all safety and sanitation policies, procedures, and regulations in conjunction with risk managers from insurance carriers.
Conducts annual property inspections, generates work orders, and collaborates on annual capital budget for maintenance activities.
Prepares accurate and timely reports as required.
Maintains records including floor plans, blueprints, equipment manuals, and warranties, etc. related to congregational property.
Initiates energy conservation measures where appropriate.
Assigns duties and monitors quality of work; assures staff conforms to organizational policies and procedures and safety regulations.
Ensures that all major maintenance activities are conducted according to industry standards and Diocesan Policy.
Ensures all set-ups for parish events and hall rentals are completed.
Interfaces with appropriate staff/managers to receive information regarding maintenance needs; ensures timely response to requests.
Interfaces with appropriate staff/managers, engineers, and outside contractors to review and/or develop renovation and any possible new construction plans, coordinates communication with and oversees the work of outside contractors.
Assists in the development and monitors the department budget; manages expenses within approved constraints.
Liaison with outside agencies on property matters (i.e., city, county agencies).
Attends, as required, meetings of building committees for large maintenance projects.
Provides coordination and oversight of maintenance staff and vendors; may supervise staff depending on parish size and structure.