Facility Manager

Cushman & Wakefield•Costa Mesa, CA

3d•$93,082 - $109,508

About The Position

The Facility Manager provides leadership and management for the facilities organization at a specific location, set of buildings, or campus. The role oversees the day-to-day implementation of policies, procedures, programs, and workplace services to keep buildings well-managed and maintained. It emphasizes responding to tenant needs, environmental health and safety, and quality programs in coordination with client goals and objectives. The manager coordinates the activities, finances, vendors, and personnel needed for current and future building operations.

Requirements

Bachelor’s degree in Facilities Management, Corporate Real Estate, Project Management, or Business Administration.
At least 5–7 years of commercial high-rise, campus environment, and/or property portfolio management experience.
Ability to read and understand construction specifications and blueprints.
Proficiency in understanding management agreements and contract language.
Strong computer and systems knowledge, including Microsoft Word, Excel, and PowerPoint.
Strong financial management skills, including financial tracking, budgeting, and forecasting.
Knowledge of financial systems; Yardi is a plus.
Skill in maintaining and monitoring building management systems.
Communication, technical, problem-solving, leadership, teamwork, relationship-management, and financial-management competencies.

Nice To Haves

Experience in leasing, construction, engineering, and other facets of property operation and building management.
Experience with critical system environments.
Experience developing and implementing programs to reduce cost inefficiencies.
CMMS or work order management experience.
Certified Facility Manager (CFM), IFMA, or BOMA industry certifications; other engineering, business, or technical training or certifications.

Responsibilities

Oversee daily facility or campus operations, including custodial, life-safety, engineering, site services, and general maintenance, in accordance with company policies and client directives.
Manage contracts, ensure regular reviews and bidding as required, and verify invoices against contract pricing.
Supervise maintenance programs for the interior and exterior conditions and appearance of properties.
Respond promptly to tenant and occupant requests and oversee programs that assess their needs and resolve problems in accordance with contract scope and service-level agreements.
Ensure site-specific documentation and reports are accurate and completed on time, including operating and emergency manuals, compliance and safety logs, vendor insurance certificates, financial files, contracts, property condition reports, and performance reports.
Prepare, review, and provide initial approval, as needed, for budgets, financial reports, contracts, expenditures, and purchase orders.
Coordinate preparation and publication of the annual budget, quarterly reforecasts, and business plans.
Assist with capital budgets, including five-year plans for maintenance, facility improvements, and cost-reduction initiatives.
Collect, analyze, and report statistical data to assess facility management objectives.
Hire, train, and motivate facility personnel; maintain positive staff relations; and conduct or approve staff performance evaluations.
Maintain thorough familiarity with the management contract and its requirements.
Monitor tenant and vendor compliance with insurance requirements and coordinate claims as required.