Facility Manager

Cushman & Wakefield • Irvine, CA

19d • $108,800 - $128,000

About The Position

The Facility Manager provides leadership and management for a facilities organization at a specific location, group of buildings, or campus. The role oversees the day-to-day implementation of policies, procedures, programs, and workplace services to maintain a well-managed and well-maintained facility. The position emphasizes responsive service to tenant needs, environmental health and safety, and quality programs aligned with client goals and objectives. It coordinates the activities, finances, vendors, and personnel needed for current and future building operations.

Requirements

• Bachelor's degree in Facilities Management, Corporate Real Estate, Project Management, or Business Administration.
• A minimum of 5–7 years of commercial high-rise, campus environment, and/or property portfolio management experience.
• Ability to read and understand construction specifications and blueprints.
• Proficiency in understanding management agreements and contract language.
• Strong computer and systems knowledge, including literacy in Microsoft Office Suite (Word, Excel, and PowerPoint).
• Strong financial management skills, including financial tracking, budgeting, and forecasting.
• Knowledge of financial systems.
• Skill in maintaining and monitoring Building Management Systems.

Nice To Haves

• Experience in leasing, construction, engineering, and all facets of property operation and building management.
• Experience with critical system environments.
• Experience developing and implementing programs to reduce cost inefficiencies.
• CMMS/Work Order Management experience.
• Certified Facility Manager (CFM), International Facilities Management Association (IFMA), or Building Owners and Managers Association (BOMA) industry certifications; other engineering, business, or technical training or certifications.
• Knowledge of Yardi.

Responsibilities

• Oversee day-to-day facility or campus operations, including custodial services, life safety, engineering, site services, and general maintenance, in accordance with company policies and client directives.
• Manage contracts, ensure they are reviewed and bid as required, and verify invoices against contract pricing.
• Supervise maintenance programs for the interior and exterior condition and appearance of properties.
• Respond promptly to tenant and occupant requests and oversee programs that assess their needs and resolve problems in accordance with contract scope and service-level agreements.
• Ensure site-specific documentation and reports are completed accurately and on time, including property, operating, emergency, compliance, safety, maintenance, purchasing, vendor, financial, contract, and performance records.
• Prepare, review, and initially approve budgets, financial reports, contracts, expenditures, and purchase orders related to the facility or complex.
• Coordinate preparation and publication of the annual budget, quarterly reforecast, and business plans.
• Assist with capital budget development, including contributions to a five-year plan for maintenance, facility improvements, and cost-reduction initiatives.
• Collect, analyze, and report statistical data to assess facility management objectives.
• Hire, train, and motivate facility personnel; maintain positive staff relations; and conduct or approve staff performance evaluations.
• Understand the management contract and its requirements.
• Monitor tenant and vendor compliance with insurance requirements and coordinate claims as required.

Benefits

• Eligible employees may enroll in health, vision, and dental insurance programs.
• Flexible spending accounts and health savings accounts.
• Retirement savings plans.
• Life and disability insurance programs.
• Paid and unpaid time away from work.
• Competitive pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager