Facility Manager

WoodmenLIfe•Omaha, NE

8d•Onsite

About The Position

WoodmenLife is hiring a Facility Manager for an in-office position at the WoodmenLife Tower in downtown Omaha, Nebraska. The role manages a team of Associates and supports business operations through budgeting, planning, scheduling, coordination, supervision, and delivery of materials and services. Its focus is workspace productivity and interior maintenance, including internal space, furniture, staff, shipping services, conference rooms, security card access, parking administration, and other operations that help maintain a safe and efficient work environment. The Facility Manager oversees facility services, shipping programs, vendor and contractor relationships, staff and custodial teams, office supplies, document destruction, furniture, work orders, and facility budgets. The role also supports renovations, relocations, emergency preparedness, building evacuation procedures, and development of the Campus Master Facility Plan. Travel is within the city as required, with possible out-of-state travel for events to assist with setups. WoodmenLife is a purpose-driven, not-for-profit life insurance company with more than 135 years of service. It describes a commitment to members and their communities and offers a comprehensive benefits package including health, dental, vision, 401(k), life insurance, and more. WoodmenLife does not sponsor work visas for this position; applicants must be authorized to work in the United States on a full-time basis. Employment offers are contingent on successfully completing applicable background, credit, fingerprint, drug-screen, and reference checks.

Requirements

Experience in office space planning and utilization.
Experience managing vendor relationships.
Ability to deal responsibly with security and emergency procedures.
Experience in budgeting, risk management, leadership, and crisis response.
Strong interpersonal skills.
Ability to communicate clearly and effectively, verbally and in writing.
Ability to work independently, pay attention to detail, assess priorities, and work well under pressure.
Ability to manage time and priorities and use analytical skills to solve problems.
Ability to maintain highly confidential and sensitive information.
Ability to engage well with others and provide an exemplary customer experience.
Must be currently authorized to work in the United States on a full-time basis; WoodmenLife will not sponsor work visas.

Nice To Haves

Four-year degree in facilities management or business administration preferred.
Certified Facility Manager (CFM) or Facility Management Professional (FMP) industry credentials highly recommended.

Responsibilities

Coordinate Facility Management functions, policies, and protocols to ensure quality services and delivery of goods to business units.
Oversee corporate shipping programs for the Home Office and Sales, including negotiating vendor pricing, helping Sales Representatives establish shipping accounts, and billing business units for express shipping charges.
Coordinate with carriers on the delivery and shipment of equipment and products to the Home Office, including field laptops.
Coordinate with external contractors on repairs, security, and maintenance, and ensure compliance with service-level agreements.
Supervise, mentor, and direct on-site facility staff and custodial teams; set goals, conduct performance reviews, and foster a productive and safe work environment.
Coordinate the assembly and shipment of allocations of new or revised products to Sales and Community Outreach Advisors.
Manage the organization's document destruction program, including shred-bin delivery and required compliance.
Use independent judgment and discretion when handling confidential information and making decisions, ensuring work follows organizational policies and legal and ethical standards.
Assist with planning, coordinating, and implementing business-unit and Associate renovations and relocations, including conference-room setups.
Maintain an inventory of office furniture and arrange repairs, replacements, or new furniture as needed; maintain extra furniture keys.
Coordinate Associate security badges and parking agreements with Property Management.
Maintain and distribute copy paper, letterhead, break-room supplies, and other materials.
Administer and approve WoodmenLife work orders for tenant and building issues.
Manage contracted expectations for custodial, plant maintenance, and other services.
Manage Facility Management expenses and capital budgets.
Work with Property Management to oversee building supplies, tools, and equipment.
Collaborate with Property Management to develop and direct building emergency evacuation plans and procedures, coordinating with Security, Human Resources, emergency responders, and others.
Serve with Property Management as a first contact for police in the event of a building alarm and evacuation.
Provide direction to architects, designers, project managers, focus groups, and trades during development of the Campus Master Facility Plan.
Meet attendance and punctuality expectations and perform other duties assigned by management.