Facility Manager

Cushman & Wakefield•Irvine, CA

12d•$106,250 - $125,000

About The Position

The Facility Manager provides leadership and management for the facilities organization at a specific location, group of buildings, or campus. The role oversees day-to-day implementation of policies, procedures, programs, and workplace services to maintain a well-managed and well-maintained property. It emphasizes responding to tenant needs, environmental health and safety, and quality programs in coordination with client goals. The manager coordinates activities, finances, vendors, and staffing to meet current and future facility needs. The position requires living within Southern Orange County to San Diego, traveling to multiple site locations, and having reliable transportation. The work is based in a professional office environment and may involve travel between properties in varying weather conditions. The stated compensation range is $106,250 to $125,000.

Requirements

Bachelor’s degree in Facilities Management, Corporate Real Estate, Project Management, or Business Administration.
At least 5–7 years of commercial high-rise, campus environment, and/or property portfolio management experience.
Must live within Southern Orange County to San Diego.
Must have reliable transportation and be able to travel to multiple site locations.
Ability to read and understand construction specifications and blueprints.
Proficiency in understanding management agreements and contract language.
Strong computer and systems knowledge, including Microsoft Word, Excel, and PowerPoint.
Strong financial management skills, including financial tracking, budgeting, and forecasting.
Knowledge of financial systems.
Skilled in building management systems maintenance and monitoring.
Banking or retail facilities experience.

Nice To Haves

Experience in leasing, construction, engineering, and all facets of property operation and building management.
Experience with critical system environments.
Experience developing and implementing programs to reduce cost inefficiencies.
CMMS or work order management experience.
Certified Facility Manager (CFM), IFMA, or BOMA industry certifications; other engineering, business, or technical training or certifications.
Knowledge of Yardi financial systems.

Responsibilities

Oversee day-to-day facility or campus operations, including custodial services, life safety, engineering, site services, and general maintenance, in accordance with company policies and client directives.
Manage contracts, ensure regular reviews and bidding as required, and verify that invoices match contract pricing.
Supervise maintenance programs for the interior and exterior condition and appearance of properties.
Respond promptly to tenant and occupant requests; oversee contract programs that assess needs and resolve problems in accordance with contract scope and service-level agreements.
Ensure site-specific documentation and reports are accurate and completed on time, including property, operating, emergency, safety, compliance, maintenance, vendor, financial, and performance records.
Prepare, review, and provide initial approval as needed for budgets, financial reports, contracts, expenditures, and purchase orders related to facilities.
Coordinate preparation and publication of the annual budget, quarterly reforecast, and business plans.
Assist with capital budgets, including a five-year plan for maintenance, facility improvements, and cost-reduction initiatives.
Collect, analyze, and report statistical data to assess facility management objectives.
Hire, train, and motivate facility personnel; maintain positive staff relations; and conduct or approve performance evaluations.
Maintain thorough familiarity with the management contract and its requirements.
Monitor tenant and vendor compliance with insurance requirements and coordinate claims as required.