Facility Manager

Cushman & Wakefield • Irvine, CA

17d

About The Position

The Facility Manager provides leadership and management for the facilities organization at a specific location, set of buildings, or campus. The role oversees day-to-day implementation of policies, procedures, programs, and workplace services to maintain a well-managed and well-maintained building. It emphasizes responding to tenant needs, environmental health and safety, and quality programs in coordination with the client’s goals and objectives. The position coordinates activities, finances, vendors, and staffing to meet current and future building and operational needs.

The manager oversees facility operations and maintenance, vendor and contract performance, tenant service, required site documentation, financial planning, personnel, and compliance with contractual and insurance requirements. The position operates in a professional office environment, with travel between properties potentially required in varying weather conditions. Cushman & Wakefield states that eligible employees may enroll in a variety of benefit programs and that compensation depends on factors including location, experience, and qualifications.

Requirements

• Bachelor’s degree in Facilities Management, Corporate Real Estate, Project Management, or Business Administration.
• A minimum of 5–7 years of commercial high-rise, campus environment, and/or property portfolio management experience.
• Ability to read and understand construction specifications and blueprints.
• Proficiency in understanding management agreements and contract language.
• Strong computer and systems knowledge, including Microsoft Word, Excel, and PowerPoint.
• Strong financial management skills, including financial tracking, budgeting, and forecasting.
• Knowledge of financial systems; Yardi is a plus.
• Skill in maintaining and monitoring Building Management Systems.

Nice To Haves

• Experience in leasing, construction, engineering, and all facets of property operation and building management.
• Experience with critical system environments.
• Experience developing and implementing programs to reduce cost inefficiencies.
• CMMS/Work Order Management experience.
• Certified Facility Manager (CFM), IFMA, or BOMA industry certifications are recommended; other engineering, business, or technical training or certifications are preferred.

Responsibilities

• Ensure day-to-day facility or campus operations—including custodial, life-safety, engineering, site services, and general maintenance—are carried out consistently with company policies and client directives.
• Manage contracts, ensure regular review and bidding as required, and verify invoices against contract pricing.
• Supervise maintenance programs for the interior and exterior conditions and appearance of properties.
• Respond promptly and positively to tenant and occupant requests; oversee ongoing contract programs to assess needs and resolve issues in accordance with contract scope and service-level agreements.
• Ensure site-specific documentation and reports are accurate and completed on time, including property, operating, emergency, safety, compliance, maintenance, financial, vendor, contract, and performance records.
• Prepare, review, and provide initial approval as needed for budgets, financial reports, contracts, expenditures, and purchase orders related to the facility or complex.
• Coordinate preparation and publication of the annual budget, quarterly reforecast, and business plans.
• Assist in developing capital budgets, including contributions to a five-year plan for maintenance, facility improvements, and cost-reduction initiatives.
• Collect, analyze, and report statistical data to assess facility management objectives.
• Hire, train, and motivate facility personnel; maintain positive staff relations; conduct or approve staff performance evaluations.
• Maintain thorough familiarity with the management contract and its requirements.
• Monitor tenant and vendor compliance with insurance requirements and coordinate claims as required.

Benefits

• Eligible employees may enroll in health insurance, vision insurance, dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life insurance, disability insurance, and paid and unpaid time away from work.
• Competitive pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager