Facility Coordinator

JLL•East Syracuse, NY

4d•Onsite

About The Position

JLL is looking for a Facility Coordinator to join their team in Syracuse, NY. This role involves managing vendor relationships, tracking performance, maintaining maintenance systems, and responding to emergencies. The Facility Coordinator will act as a point of contact for vendor repairs, manage documentation, and ensure compliance with safety and environmental regulations. The position requires a high school diploma or GED, over 3 years of related experience, and strong knowledge of building maintenance techniques and supplies. The role also requires the ability to work in all weather conditions and be subject to call 24 hours a day.

Requirements

High School diploma or GED required.
+3 years of related experience and/or training or equivalent combination of education and experience.
+3 years in carpentry, sheet metal work, and general building maintenance techniques.
Strong understanding of the equipment and maintenance supplies required in all aspects of the maintenance and facilities department.
Valid driver's license.
Physical ability to lift 50+ pounds, work at heights, operate power tools, and perform overhead work.
Able to work on roofs of buildings.
Completion of written documentation.
Subject to call 24 hours per day and required to work in all weather conditions.

Nice To Haves

Experience with preventive maintenance programs and CMMS systems.
Must be proficient in basic computer skills (spread sheets, reports).
Knowledge of building codes, safety regulations, and environmental compliance.
Excellent written and verbal communication skills with customer service orientation.
Conflict resolution skills and ability to work effectively with diverse teams.

Responsibilities

Negotiate and determine best price with vendors.
Provide quotes to finance.
Track vendor performance and ongoing service to determine best resources for our department.
Use the maintenance system to maintain tracking and data integrity.
Act as point of contact for all questions or issues concerning vendor repairs.
Track and file all information including invoices, payment statements, documentation reflecting all invoices and payments made for our partners and vendors.
Send equipment out for repair and calibration as required.
Respond effectively to all emergencies.
Comply with all safety procedures, maintaining good housekeeping and safety of work areas.
Recognize danger and safety hazards and propose methods to eliminate them.
Maintain compliance to State, County, or City Ordinances, Codes, or Laws.
Complies with all policies for the safe storage, usage and disposal of hazardous materials.
Participate in ongoing technical, safety, and operational process training programs.
Maintains a clean and safe work environment.
Documents work performance and materials procurement as directed.
Any and all other duties and tasks assigned.