Facility Coordinator

JLL•Miami, FL

4d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Position Title Facility Coordinator Position Summary: Provide general overall FM services including continuous monitoring of facility. Work with Facilities Manager to handle routine property management operations, including: Procurement of property supplies and services, including issuing purchase orders, managing bid requests and service/construction contracts, processing of accounts payable and accounts receivables.

Requirements

Bilingual English/Spanish preferred
Must have Corrigo experience
2+ years Superior customer service skills and orientation
Ability to maintain professionalism at all times under stressful situations
Ability to plan and manage work under time constraints
Ability to multitask and work without direct supervision
Proficient in MS Office, and possess strong written, verbal and people skills
Strong organizational skills and collaborative style needed
Must be proficient at Excel Spreadsheets and have the administrative capability of customizing administrative reports
Ensure accuracy and timely updates to all database files (contacts, contracts, vendors, landlords, emergency files, Invoicing etc.), and recurring client and Sr. Facility Manager documentation and reporting requirements; in supporting all areas of Property Management Operations/Administration.
2+ years’ experience with Facility or Property Administration.
Candidates must be authorized to work in the United States without sponsorship.

Responsibilities

Directly support Sr. Facility Manager with on-going facility and team related responsibilities, including, but not limited to: Assist with budgetary requests, analysis, and reporting.
Assist with researching, analyzing, and reporting budget variances.
Provide facility specific assistance to the project management team as needed or requested.
Act as a liaison to Jones Lang LaSalle finance team and other account team members.
Work with team members to identify and respond to any financial or budgeting related issues.
Helps support facility specific cost savings targets to contribute to the account achieving significant savings.
Processing of invoices and purchase orders.
Supports requests associated with Jones Lang LaSalle Management, Operations and Financial audits.
Assist with the coordination and scheduling of maintenance activities.
Assists with receiving and dispatching of work requests to technical staff, vendors, or other services providers.
Ensure appropriate follow up with client, vendors, and team members.
Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption.
Act as an interface with client, visitors, and guests.
Provide general overall facility management services including continuous monitoring of office/facility.
Escalates issues associated with and ensures timely resolution of all building services including janitorial, food service, coffee services, parking, vending, conference rooms, workstation as well as interior and exterior furnishings, fixtures, and equipment.
Coordinates special events in support of client or Jones Lang LaSalle.
Provides support for meetings and conference room reservations, as needed.
Assists management and staff with operational reporting, budgeting, financial systems, purchasing as necessary.
Provides facility specific assistance to the project management team as needed or requested.
Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation.
Ensures delivery of committed services and overall satisfaction with Jones Lang LaSalle performance.
Demonstrate leadership, responsiveness, and creativity in finding solutions for service delivery.
Reads and understands the applicable Service Level Agreements, helps achieve the Key Performance Indicators and scores favorably on the client satisfaction surveys.
Seeks to continuously improve processes, systems, and overall client satisfaction.
Provides direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed.
Any and all other duties and tasks assigned.