Facility Coordinator/Clerk

UIC Alaska•Bremerton, WA

13h•Onsite

About The Position

Bowhead seeks a Facility Coordinator/Clerk to maintain efficient operations of up to forty-two (42) facilities operated or occupied by MCSFBN personnel. This position is contingent upon contract award. No third party applications or submissions will be considered.

Requirements

Minimum high school diploma or equivalent (GED)
A minimum of one to two years of administrative experience, including record keeping, filing, and managing correspondence.
Three to five years of specialized experience in facility operations, maintenance scheduling, or procurement.
Proficient at operating and managing Computerized Maintenance Management Systems (CMMS) for tracking work orders.
Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint.
Ability to understand, speak, read, and write the English language.
Ability to communicate effectively with all levels of employees, Government Representative, and outside contacts.
Strong interpersonal skills and good judgment with the ability to work alone or as part of a team.
Valid driver’s license in the state of employment with an acceptable driving record.
Must be able to maintain a security clearance at the Secret level.
US Citizenship is a requirement for Secret clearance at this location.

Nice To Haves

Bachelor’s degree is preferred in a relevant field such as business, facility management, or a related technical field.

Responsibilities

Responsible for the administrative and logistical "backbone" of facility operations.
Track and update all trouble calls submitted to Region Base Operations Services Contractor (BOSC).
Maintain a Government provided Work Order Log and update on a daily basis.
Obtain status from the Region BOSC, designated Government Functional Area Lead / TA, and SWFPAC Facility Department to update the Work Order Log.
Verify all overdue Work Orders as well as active Work Orders being completed are open or complete.
Report any overdue and/or work orders which are not or cannot be completed by Region BOSC to the MCSFBn Facility Manager for resolution.
Maintain work order list by building and make available to MCSFBn Facility Manager and SWFPAC (SPB 12) Facility Group when requested.
Report actions taken to the MCSFBn Facility Manager and affected MCSFBn leadership as requested.
Maintain a daily Galley Work Order Log for three (3) MCSFBn Galleys in Area of Operation, Galley Work Order Log Database, Washer/Dryer Report, Washer/Dryer Historical Database, Work Order database, and Facility/Minor Project Work Order Tracking Report.
Track work orders to completion, and maintain a database of completed work orders.
Assist in minor upgrade requests (bullets), for facilities related to scoping, and pricing.
Maintain historical database for Annual Trouble Call statistics (i.e. Number of trouble calls submitted, completed, overdue, open) by month, will be provided by the COR.
Maintain key custody for MCSFBn occupied buildings and spaces.
Maintain and issue keys from a designated lock box and inventory all keys monthly and report status and discrepancies to MCSFBn Facilities Manager, Deputy Logistics Officer, and Logistics Officer.
Submit on a monthly basis Key Custodian Program Report tracking the key inventory.
Coordinate with MCSFBn Facilities Manager to resolve key discrepancies.
Conduct monthly building, safety, fire and fire extinguisher inspections for MCSFBn occupied buildings and spaces.
Other duties as assigned.