Facility Clerical Support, Bureau of Operations
About The Position
The New York City Department of Health and Mental Hygiene (DOHMH) is seeking a Part-Time Clerical Associate III to provide clerical support for its District Health Centers. This is a citywide assignment, and the work location may change based on agency needs. The role involves preparing facility reports, liaising with facility managers, monitoring voter registration forms, coordinating with custodial teams, overseeing parking assignments, submitting service requests, responding to complaints, assisting with safety training, facilitating community complaints and needs in Neighborhood Action Centers, providing outreach information, scheduling meetings, responding to community inquiries, distributing and tracking voter registration forms, representing the Facility Manager in planning meetings, updating reports and SOPs, and assisting with renovations and space allotment.
Requirements
- A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization.
- One year of satisfactory clerical experience.
- Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
Responsibilities
- Prepares draft daily facility reports for Facility Manager, and ensure corrective actions are taken.
- Liaison with Facility Manager and assist in walkthroughs for facility inspections at both Morrisania and Tremont District Health Centers.
- Monitoring Voter registration forms & Public Distribution.
- Works with the custodial team to ensure equipment is maintained and adequate supplies are on site.
- Oversee and assist with assigning parking spaces to employees in Tremont & Morrisania Parking lot.
- Oversee, follow-up and submit Facility Service Requests.
- Respond to complaints on behalf of the Facility Manager to ensure satisfaction of program staff and patients.
- Assist in Safety & Health training for Custodial Staff.
- Facilitating complaints received from the surrounding communities as they pertain to the district health centers.
- Coordinated program needs in the Neighborhood Action Centers in Tremont & Morrisania District Health Centers.
- Provide outreach information to Community Groups and visitors to the building.
- Assist the Facility Manager with meeting planner schedule internal and external meetings for the Program staff and Community Groups at both Morrisania and Tremont HC.
- Respond to questions from the community and direct calls to appropriate programs.
- Assist with the distribution and tracking of voter registration forms/ at Morrisania & Tremont Action Centers.
- Represent the Facility Manager at monthly planning meeting with the Program staff; ensure that service request and correspondence flow freely between Program staff and Operations staff.
- Update all reports monthly and annually including Standard Operating Procedures Emergency Evacuation Plans Operations Contact List for District Health Centers.
- Work with Facility Manager regarding renovations, and space allotment in the facilities.
Benefits
- Loan Forgiveness
- Premium-free health insurance plan
- Additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
- Public sector defined benefit pension plan
- Tax-deferred savings program
- Robust Worksite Wellness Program
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
