Facility and Security Coordinator

City of New York • New York, NY

11d • $55,105 - $63,371

About The Position

The Office of Administrative Trials and Hearings (OATH), New York City’s central, independent administrative law court, is seeking an energetic and experienced Facility and Security Coordinator to support its facilities and security operations during a period of organizational growth and change. The position works under the general supervision of the Senior Facilities & Security Coordinator.

The coordinator serves as a liaison between borough offices and the central office, overseeing day-to-day facility conditions and security. The role supports a safe, clean, modern, orderly, and professional environment for community trainings and helps ensure that health and safety protocols are followed. It also involves coordinating repairs and vendor services, assisting with physical moves, and monitoring facility traffic, CCTV, access control, and security personnel.

Requirements

• Must be a permanent Principal Administrative Associate (PAA) with the City of New York or have taken the exam and be reachable on the current PAA list.
• Meet the Principal Administrative Associate qualification through one of the listed pathways: a bachelor’s degree and two years of progressively responsible clerical/administrative experience, including one year in an administrative capacity or supervising clerical/administrative staff; an associate degree or 60 college credits and three years of such experience, including one year of the specified administrative or supervisory experience; a high school diploma or equivalent and four years of such experience, including one year of the specified administrative or supervisory experience; or equivalent education and experience, with the required year of administrative or supervisory experience.
• Education above high school may substitute for general clerical/administrative experience at 30 college credits for six months of experience, up to a maximum of three years; it cannot substitute for the required year of administrative or supervisory experience.

Responsibilities

• Serve as a liaison with borough offices and the central office, overseeing facilities day to day to ensure the physical space is orderly, well maintained, and secure.
• Help ensure a safe, clean, modern, professional, and customer-friendly environment for community trainings.
• Ensure health and safety protocols are met.
• Identify and report repair needs and incidents, and coordinate repair work with the central office, property managers, and vendors.
• Assist with physically relocating equipment and records and with moves.
• Schedule, support, monitor, track, and approve vendor service activities.
• Monitor traffic flow and the CCTV system to help ensure the safety of respondents and community service participants.
• Monitor the security access control system and security personnel to foster a community atmosphere.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level