Facility and Security Coordinator

City of New York • Bronx, NY

10d

About The Position

The Office of Administrative Trials and Hearings (OATH), the City of New York’s central, independent administrative law court, is seeking a Facility and Security Coordinator to support its facilities and security operations amid organizational growth and institutional change. The role works under the general supervision of the Senior Facilities & Security Coordinator and serves as a liaison between borough offices and the central office. The coordinator helps maintain orderly, well-maintained, secure, clean, modern, and professional facilities, including spaces used for community trainings, and supports health and safety compliance, repairs, vendor services, relocations, and facility security systems.

Applicants must currently be serving as a permanent Principal Administrative Associate (PAA) with the City of New York or have taken the exam and be reachable on the current PAA list. The stated PAA qualifications can be met through one of several combinations of education and progressively responsible clerical or administrative experience, but all candidates must have one year of administrative experience or experience supervising staff performing clerical/administrative work of more than moderate difficulty.

Requirements

• Must currently be a permanent Principal Administrative Associate (PAA) with the City of New York or have taken the exam and be reachable on the current PAA list.
• One of the following qualification paths: a baccalaureate degree from an accredited college and two years of satisfactory, full-time, progressively responsible clerical/administrative experience, including one year in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; an associate degree or 60 semester credits and three years of such experience, including the required year of administrative or supervisory experience; a high school diploma or equivalent and four years of such experience, including the required year of administrative or supervisory experience; or equivalent education and/or experience.
• All candidates must possess one year of administrative experience or supervisory experience as described in the qualifications.
• Education above the high school level may substitute for general clerical/administrative experience, but not for the required year of administrative or supervisory experience, at a rate of 30 semester credits for six months of experience, up to a maximum of three years.

Responsibilities

• Serve as a liaison with borough offices and the central office, overseeing facilities day to day to ensure physical spaces are orderly, well-maintained, and secure.
• Ensure a safe, clean, modern, professional, and customer-friendly environment for community trainings.
• Ensure health and safety protocols are met.
• Identify and report repair needs and incidents, and coordinate repairs with the central office, property managers, and vendors.
• Assist with physically relocating equipment and records and coordinating moves.
• Schedule, support, monitor, track, and approve vendor service activities.
• Monitor traffic flow and the CCTV system to support the safety of respondents and community service participants.
• Monitor the security access control system and security personnel to foster a community atmosphere.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed