Facilities Systems & Assets Coordinator

Dominican University Of California•San Rafael, CA

9d•Onsite

About The Position

Responsible for keeping critical campus building systems compliant, inspected, and documented. Reporting to the Director of Facilities, the Facilities Systems & Assets Manager owns compliance tracking, uses Google Workspace, a CMMS, and works closely with the Maintenance, Operations, and Groundskeeping Managers in a collaborative, team-oriented environment supported by strong onboarding and mentorship. This is a part-time role. Duties are scoped to fit 20 hours per week and are listed in priority order.

Requirements

High school diploma OR General Education Degree (GED) equivalent
Knowledgeable with Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
Highly organized with strong attention to detail and follow-through.
Clear and professional written and verbal communication skills.
Self-motivated with a willingness to learn and take ownership.
Ability to lift up to 50 lbs. and work in varied environments.
Understand the importance of workplace safety and always work and operate equipment and tools in a safe manner.
Valid California driver’s license and satisfactory driving record required and must be maintained.
Must be willing to consent to a background check.

Nice To Haves

Coursework or experience in facilities, construction, engineering, HVAC, or electrical systems.
Experience with CMMS or work order systems.
Familiarity with building systems (HVAC, fire/life safety, BMS).
Interest in sustainability or energy management.

Responsibilities

Coordinate testing, inspections, maintenance, and repairs for campus systems including fire and life safety systems, elevators, generators, and inverters.
Schedule vendors, track service completion, and ensure compliance requirements are met.
Track safety records and compliance documentation for NFPA 70B electrical maintenance program, Lockout/Tagout (LOTO) program, Code of Safe Work Practices, permits and licensing, AED readiness checks, CERS, EPA hazardous waste reporting, and CA SB 1383 compliance.
Monitor building control systems and escalate programming changes to the vendor.
Administer and maintain accurate information in the Computerized Maintenance Management System (CMMS), including building and asset registry, templates, and preventive maintenance schedules.
Maintain accurate, updated building plans, drawings, and asset documents.
Keep all compliance, asset, and building records organized on the department's shared drive.
Prepare a quarterly utility usage report for Facilities leadership.