Facilities Coordinator

JLL•Chicago, IL

10d•$60,000 - $68,000•Onsite

About The Position

The Facilities Coordinator plays a vital role in supporting the management, operations, and maintenance activities of our Buildings & Grounds team for healthcare properties. This position serves as a key point of contact for customer and client services while ensuring facility maintenance excellence through effective work order and workflow management. You will be responsible for maintaining facility documentation, conducting environment of care inspections, and coordinating with vendors and service providers to ensure seamless operations. This role directly contributes to JLL's mission of delivering exceptional facility management services in critical healthcare environments while building strong client relationships and supporting our clients' strategic goals and objectives.

Requirements

Associate degree or equivalent work experience in facilities management or related field
Excellent customer service skills with proven ability to interact professionally with diverse stakeholders
Strong computer proficiency and experience with work order management systems
Demonstrated oral and written communication skills with ability to convey information clearly and professionally
Ability to multitask and effectively organize responsibilities to achieve facility goals and objectives
Basic knowledge of building mechanical, electrical, and plumbing systems
Proven ability to develop productive working relationships with clients and vendors

Nice To Haves

Experience with CMMS systems (Corrigo preferred) and Microsoft Office applications
Previous experience in healthcare facilities management or similar regulated environments
Familiarity with environment of care standards and compliance requirements
Knowledge of preventive maintenance best practices and scheduling
Experience coordinating vendor services and monitoring service quality
Understanding of emergency response protocols in healthcare settings

Responsibilities

Ensure proper documentation and monitoring of facility conditions using CMMS, including conducting spot checks to assess cleaning standards, maintenance requirements, and potential hazards for assigned facilities
Perform comprehensive environment of care inspections on all facilities and document findings to maintain compliance and safety standards
Document and complete all equipment work orders and preventive maintenance activities in the CMMS, ensuring accurate tracking and timely execution
Provide clear direction and information to vendors, facilities staff, and service providers to ensure excellent coordination and execution of work assignments
Participate as a key team member in response to emergency situations, demonstrating quick thinking and effective problem-solving abilities
Provide administrative and operational support to Facilities Manager and Assistant Facilities Manager as needed, including assistance with CMMS special projects and activities
Develop productive working relationships with key stakeholders, client personnel, and third parties to enhance the overall experience of facility users