Facilities Support Administrator (1st Shift, M-F 7:30AM- 3:30PM)

Woodward L'Orange • Niles, IL

6d • Onsite

About The Position

Woodward is hiring a Facilities Support Administrator to support day-to-day facilities operations. The role manages scheduling, work orders, records and asset management, vendor and contractor coordination, procurement, invoice verification, and maintenance data accuracy. It is fast-paced and includes coordinating emergency repairs and short-notice vendor scheduling while collaborating closely with technicians, the supervisor, and other internal teams. The administrator may also help with practical day-to-day tasks to support the facilities team.

The position is on-site Monday through Friday, 7:30 a.m. to 3:30 p.m. CT. It requires use of information subject to ITAR and/or EAR; applicants must be U.S. Persons as defined by those regulations or eligible to obtain required authorizations.

Requirements

• Communicate clearly and effectively, verbally and in writing, with colleagues and stakeholders.
• Maintain orderly files and records.
• Accurately enter and manage facility-related data using standard software applications.
• Prioritize and complete tasks within designated timeframes.
• Maintain precise facility records and follow established procedures.
• Use standard office software and facility management systems.
• Provide courteous and efficient support to internal or external facility users.
• Work effectively with team members.
• Adhere to established protocols and guidelines.
• Recognize and report routine issues according to predefined procedures.
• Meet ITAR/EAR U.S. Person requirements or be eligible to obtain all required authorizations.

Nice To Haves

• AutoCAD experience for coordinating office seating arrangements.
• Basic experience in carpentry, painting, general building repairs, HVAC, electrical work, plumbing, or forklift operation.

Responsibilities

• Schedule and track routine maintenance activities for office facilities.
• Order and manage office-supply inventory, ensuring supplies are available and restocked on time.
• Conduct regular facility inspections and identify and report maintenance or safety issues.
• Assist with coordinating vendors and service providers for facility services and repairs.
• Maintain accurate records of facility operations, including maintenance logs and inventory records.
• Manage scheduling, work orders, records and asset management, vendor and contractor coordination, procurement, invoice verification, and maintenance data accuracy.
• Coordinate emergency repairs and short-notice vendor scheduling.
• Coordinate office seating arrangements and maintain accuracy using AutoCAD.
• Help with practical day-to-day tasks in support of the facilities team.

Benefits

• Annual cash bonus opportunity
• 401(k) match (4.5%)
• Annual Woodward stock contribution (5%)
• Tuition reimbursement
• Training and professional development opportunities
• 12 paid holidays
• Medical, dental, and vision insurance upon date of hire
• Vacation, sick time, vacation buy-up, short-term disability, and bereavement leave
• Paid parental leave
• Adoption assistance
• Employee Assistance Program, including mental health benefits
• Member life and AD&D insurance
• Long-term disability
• Member optional life insurance
• Member referral bonus
• Spouse/child optional life and optional AD&D
• Healthcare and dependent care flexible spending accounts
• Home and auto insurance discounts
• Whole life insurance
• Critical illness insurance
• Legal assistance
• Military leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed