Facilities Support Administrator (1st Shift, M-F 7:30AM- 3:30PM)
About The Position
Woodward is hiring a Facilities Support Administrator to support daily facility operations. The role manages scheduling, work orders, records and asset management, vendor and contractor coordination, procurement, invoice verification, and maintenance data accuracy. It supports emergency repair coordination and short-notice vendor scheduling, and involves close collaboration with technicians, the supervisor, and other internal teams. The position may also require helping with practical day-to-day tasks to support the facilities team. The administrator coordinates office seating arrangements and maintains their accuracy using AutoCAD, which is preferred. The role is on-site, Monday through Friday, from 7:30 a.m. to 3:30 p.m. CT. Applicants must be U.S. Persons under ITAR/EAR definitions or eligible to obtain the required authorizations.
Requirements
- Clear verbal and written communication skills.
- Organizational skills, including maintaining orderly files and records.
- Accurate data entry and management using standard software applications.
- Time-management skills and ability to prioritize and complete tasks within designated timeframes.
- Attention to detail in maintaining records and following procedures.
- Basic computer proficiency, including use of standard office software and facility management systems.
- Customer-service skills in supporting internal or external facility users.
- Ability to collaborate effectively with team members.
- Ability to follow established protocols and guidelines.
- Ability to recognize and report routine issues using predefined procedures.
- Must be a U.S. Person under ITAR/EAR or eligible to obtain the required U.S. Department of State and/or Department of Commerce authorizations.
Nice To Haves
- AutoCAD experience for coordinating and maintaining office seating arrangements.
- Basic experience in carpentry, painting, general building repairs, HVAC, electrical, plumbing, or forklift operation.
Responsibilities
- Schedule and track routine maintenance activities for office facilities.
- Order and manage office supply inventory, ensuring timely restocking.
- Conduct regular facility inspections and identify and report maintenance or safety issues.
- Coordinate with vendors and service providers for facility-related services and repairs.
- Maintain accurate facility records, including maintenance logs and inventory records.
- Manage work orders, records, asset management, procurement, invoice verification, and maintenance data accuracy.
- Coordinate emergency repairs and short-notice vendor scheduling.
- Coordinate office seating arrangements and maintain their accuracy.
- Assist with practical day-to-day tasks that support the facilities team.
Benefits
- Annual cash bonus opportunity
- 401(k) match
- Annual Woodward stock contribution
- Tuition reimbursement
- Training and professional development opportunities
- 12 paid holidays
- Medical, dental, and vision insurance upon date of hire
- Vacation, sick time, vacation buy-up, short-term disability, and bereavement leave
- Paid parental leave
- Adoption assistance
- Employee Assistance Program, including mental health benefits
- Member life and AD&D insurance
- Long-term disability
- Member optional life insurance
- Member referral bonus
- Spouse and child optional life insurance
- Optional AD&D
- Healthcare and dependent care flexible spending
- Home and auto insurance discounts
- Whole life insurance
- Critical illness insurance
- Legal assistance
- Military leave
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
