Facilities Supply and Inventory Specialist

University of Washington•Seattle, WA

1d•Hybrid

About The Position

Housing & Food Services has an outstanding opportunity for a Facilities Supply and Inventory Specialist to join their team. Reporting to Assistant Director for Facilities Services, the Facilities Supply and Inventory Specialist is responsible for providing program management-level oversight for the Facilities Services procurement, supply, and inventory program. Manage vendors for repair and replacement of Housing & Food Services building furnishings and equipment. The salary information provided below is for a full-time position 100% FTE opportunity.

Requirements

A bachelor’s degree and three years of full-time experience in procurement or facilities management.
Experience supervising or directing the work of others.

Nice To Haves

Strong oral and written communications skills
Ability to interpret or administer contracts and/or manage the delivery of contracted services
Ability to develop and implement complex scheduling requirements
Ability to develop ideas and implement them through teamwork and collaboration
Familiarity with UW Housing & Food Services facilities, policies, and procedures
Experience utilizing Microsoft Office, computerized maintenance management systems, or, housing information management systems.
Knowledge of custodial and maintenance supplies and equipment.
valid Driver's License.

Responsibilities

Develops and maintains procurement policies and procedures for HFS Facilities.
Manages vendors for repair and replacement of building furnishings including window coverings and signage.
Manages emergency kit vendor, ordering and delivery.
Coordinates MyChem inventory process.
Creates and maintains a usage plan and inventory program for all warehouse and building storage rooms.
Implements inventory practices for staff and unit to ensure all parts, supplies, tools, equipment, and standardized furniture are stocked at appropriate levels and all equipment is in working condition.
Coordinates shipping and receiving of goods, disposal of surplus property, and inventory.
Creates Facilities Purchase Orders and collaborate with HFS Procurement Manager on modifications and maintenance of purchase orders for procurement compliance.
Implements the UW Sustainability Plan and Green Cleaning Policy for procurement area.
Travels efficiently across campus between West Campus housing/storage areas and North Campus storage locations, including the warehouse, at least weekly for supply order retrieval and placement.
Contributes to the Facilities Services & Planning budget creation process, accounting for cost increases and changes in sourcing.
Monitors spend activity and recommend alternative procurement activities to enhance cost savings.
Serves as interdepartmental liaison with campus partners or other agencies.
Serves on departmental and campus committees as assigned.
Performs other duties as assigned.
Initiates and directs program improvements.
Interview, hires, trains and develops procurement staff.
Supervises the work of direct report, ensuring appropriate productivity and quality.
Evaluates the work completed by direct report and provides constructive feedback to support success.
Ensures proper implementation of Department and University personnel, payroll, and safety policies and procedures.
This position manages one employee and student staff.
This position performs essential services and may be required to work during any period of declared suspended operation.