Facilities Supervisor - 2nd Shift

Indygo • Indianapolis, IN

4d • Onsite

About The Position

Under general direction, the Facilities Supervisor organizes, monitors, and supervises facility maintenance operations and provides technical assistance to the Manager and Director of Facilities. This is an onsite, 2nd shift position with anticipated hours of 3:00 PM - 11:30 PM ET. The role involves planning, prioritizing, assigning, supervising, reviewing, and working with staff responsible for facility maintenance. It also includes establishing schedules and methods for maintenance services, identifying resource needs, and allocating resources. The position participates in the development of goals, objectives, policies, and procedures, and monitors work activities for compliance. Budget administration, cost estimation, and justification for equipment are also key responsibilities. A significant part of the role involves daily presence at the Julia M. Carson Transit Center to ensure facility staff are performing their duties and have necessary supplies to maintain a clean and presentable environment. The supervisor will also assist in evaluating and maintaining bus stops and shelters, ensuring repairs are made promptly. Monitoring and controlling supplies and equipment, ordering necessary items, and preparing documents for procurement are also part of the job. The role includes coordinating training in facility maintenance and safety, and developing/monitoring preventative maintenance and safety inspection programs. Coordination of construction, remodels, and special projects is also required. Other functions include reviewing facilities compliance with regulatory guidelines (OSHA, EPA, IDEM), assisting with contracts and reports, attending professional meetings, and providing support to other departments. The position directly supervises one or more employees, applying supervisory responsibilities according to organizational policies and laws, including planning, scheduling, assigning work, setting goals, evaluating performance, and resolving issues.

Requirements

• Minimum of 3 years in building or facilities maintenance.
• Knowledge of methods and techniques of facility and/or building maintenance.
• Knowledge of engineering, design, blueprints, landscaping techniques, drainage systems, and site preparations.
• Ability to read and understand construction drawings, plans and specifications.
• Ability to develop cost estimates for supplies and equipment.
• Knowledge of equipment, tools, and materials used in facility maintenance activities.
• Knowledge of construction and project management principles.
• Knowledge of occupational hazards, and safety rules and regulations.
• Knowledge of local, state, and federal laws, ordinances, codes and rules.
• General working knowledge of electrical, heating, ventilation, and air conditioning (HVAC), hydraulics, pneumatics, and plumbing.
• Proficiency in using a computer and related technology, including proficiency with Microsoft Office, the Internet, and complex spreadsheets and databases.
• Ability to operate office equipment, including copiers, fax machines, and phones.
• Ability to understand and follow instructions.
• Sound presentation skills and the ability to communicate to groups.
• Ability to interact with others, both in person and through phone, e-mail, and written correspondence; including interaction with internal and external constituents.
• Demonstrated decision-making and problem-solving abilities.
• Ability to perform mathematical calculations, including addition, subtraction, multiplication, division, percentages, ratios, and fractions.
• Ability to prioritize, organize, and manage tasks and time effectively.
• Ability to complete tasks with minimal supervision.
• Ability to remain stationary for long periods of time and to move throughout the workday, often between departments and facilities.
• Ability to work in confined spaces to assess facilities and equipment, perform overhead work, and occasionally access roofs or upper levels.
• Requires some exposure to excessive noise, extreme temperatures, fumes/odors, some hazardous materials, and dirt/dust.

Nice To Haves

• An associate’s degree or completion of a formal trade school program in facility management, engineering, or a related field is preferred.
• Any combination of education and experience that provides an equivalent background may be considered.

Responsibilities

• Plan, prioritize, assign, supervise, review, and work with the staff responsible for facility maintenance.
• Establish schedules and methods for providing facility maintenance services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly.
• Participate in the development of goals, objectives, and policies and procedures; make recommendations for changes and improvements to existing standards, policies, and procedures; participate in the implementation of approved policies and procedures; monitor work activities to ensure compliance with established policies and procedures.
• Participate in the preparation and administration of the facility maintenance budget; submit budget recommendations; monitor expenditures; prepare cost estimates; submit justifications for equipment; monitor budget expenditures.
• Spend time daily at the Julia M. Carson Transit Center ensuring that the General Laborer Facility Staff on hand is performing their job properly and that they have supplies needed to perform their job in keeping the Julia M. Carson Center in clean and presentable condition for our customers and staff.
• Assist in evaluating all bus stops and shelters to ensure that they are well-maintained and clean and that all damage to signs, posts, shelters, bike racks, benches, and any other amenities are repaired properly.
• Monitor and control supplies and equipment; order supplies and tools as necessary; prepare documents for equipment procurement; prepare specifications and contracts for contract services.
• Help coordinate training in facility maintenance and safety methods, procedures, and techniques.
• Develop, organize, and monitor preventative maintenance and safety inspection programs for all facilities and equipment.
• Help coordinate construction projects, remodels, and special projects.
• Reviews facilities compliance with regulatory guidelines (i.e., Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), and Indiana Department of Environmental Management (IDEM)); develop and implement the necessary changes to ensure full compliance and immediate response to any findings.
• Assist in the preparation of various contracts, request for proposals and reports.
• Attend and participate in professional group meetings; maintain awareness of new trends and developments in the field of facility maintenance.
• Provide support for other departments on activities that require the use of specific facilities or facilities personnel.
• Performs other duties as assigned.
• Directly supervise one or more employees.
• Apply supervisory responsibilities according to organizational policies and applicable laws.
• Plans, schedules, assigns, and directs work; sets goals for the staff; evaluates and manages employee performance; addresses complaints and resolves employee issues.

Benefits

• Full-time positions with guaranteed 40 hours per week
• Medical, dental, and vision coverage (effective on the first of the month following 30 days of employment)
• Free on-site wellness clinic for employees and their families
• Retirement plans (401A and 457B)
• Tuition reimbursement
• Free IndyGo transportation for employees and their families
• Eligibility for the Federal Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree