Facilities Supervisor

City of Sun Prairie•Sun Prairie, WI

About The Position

Under the supervision of the Public Works Director, the Facilities Supervisor provides leadership, supervision, technical oversight, and direction for the City’s Building Maintenance staff. The role performs administrative, technical, and professional work using system data to help management forecast resource and workload needs, report on financial trends and operational effectiveness, and support related work as required. The position supports high-performance and energy-efficient building projects and efforts to improve building performance. It leads implementation of the City’s Climate Action Plan and manages the City’s facilities management plan to reduce environmental impacts and utility consumption. This includes analyzing electricity, fuel, water, and materials consumption; benchmarking facility-use data; and identifying and implementing energy-efficiency improvements. The Facilities Supervisor plans and oversees building maintenance, custodial, grounds, safety, facility, and energy-related work. The role directly supervises Technicians and coordinates with other City divisions, departments, contractors, architects, engineers, and project managers. It also develops budgets and asset-management systems, oversees projects and procurement, monitors building and utility performance, and advances sustainability initiatives. Starting hiring salary is $86,380.82 to $105,597.96 annually; the full salary range is $86,380.82 to $121,325.31 annually. A resume and cover letter are required with the application.

Requirements

Four to six years of experience in HVAC, plumbing, electrical, mechanical, or maintenance work.
Knowledge of energy-efficient building operations, utility consumption, resource conservation, and facility energy-management practices.
Knowledge of building-management systems and other facility or resource-consumption tracking systems.
Knowledge of automated building mechanical equipment, generally acquired through work experience in HVAC, plumbing, electrical, or building maintenance.
Knowledge of sustainability concepts such as Systems Thinking, Life-cycle Analysis (LCA), and Ecosystem Service Valuation (ESV).
Ability to prepare building specifications, material requisitions, bidding documents, requests for proposals, service contracts, and long-term capital-improvement plans.
Ability to define problems, collect data, establish facts, draw valid conclusions, and address problems involving abstract and concrete variables.
Ability to create and implement department-wide policies and procedures.
Ability to analyze and evaluate technical data and construction documentation.
Ability to maintain project and facility records consistent with applicable standards.
Ability to hire, train, supervise, and discipline employees; coordinate and delegate workloads and schedules; and evaluate work performance.
Ability to exercise discretion in decision-making, including when specific policies or supervisory guidance are unavailable.
Ability to establish critical goals and objectives that may affect the organization through financial loss, property damage, or bodily harm or loss of life.
Skill in analyzing facility and utility data to identify trends, operational issues, and opportunities for energy and resource savings.
Ability to use ENERGY STAR Portfolio Manager, LEED certification, EnergyCAP, or other resource-consumption tracking software.
Ability to communicate effectively with internal and external contacts while acting as a departmental spokesperson and making commitments of significant departmental resources.
Must possess a valid Wisconsin driver’s license.
Must be able to pass a pre-employment background check and physical exam.
Must be able to regularly lift varying weights from floor to waist, move across varied terrain including uneven ground, and occasionally lift or move up to 50 pounds.
Must be able to operate heavy equipment, motor vehicles, or snow-removal equipment for extended periods.
Must be able to perform duties involving frequent standing, talking or hearing, handling or operating objects, tools, or controls, and reaching; occasional walking, sitting, climbing or balancing, stooping, kneeling, crouching, crawling, and smelling; and exposure to inclement weather, heavy equipment, and other demanding, unpleasant, strenuous, or hazardous conditions.
A bachelor’s degree in construction management, project management, business administration, or a related field, or an equivalent combination of education and experience, is preferred.

Nice To Haves

Bachelor’s degree in construction management, project management, business administration, or a related field; equivalent education and experience may also qualify.
Experience or skills using ENERGY STAR Portfolio Manager, LEED certification, EnergyCAP, or other resource-consumption tracking software.

Responsibilities

Develop priorities and implementation strategies for custodial and maintenance standards, schedules, and labor requirements for routine and emergency repairs, housekeeping, preventive maintenance, and grounds work.
Develop and update asset-management systems for building equipment and facilities.
Work with managers across departments to plan, estimate costs, and develop long-term plans for facility needs.
Assist with building and renovation projects, including preparing technical specifications and evaluating proposals.
Coordinate and assist with procurement of construction and design contractors, develop bid solicitations, and participate in pre-construction meetings.
Coordinate project schedules, resolve conflicts, establish priorities, and organize work activities with staff.
Accept or reject completed work, techniques, and materials, and recommend alternative approaches.
Manage inventories of supplies and tools and ensure proper storage of chemicals and flammable liquids.
Direct the planning and scheduling of building maintenance activities based on operational requirements and priorities.
Lead, coordinate, and supervise facility- and energy-related projects across municipal operations.
Develop working relationships with architects, engineers, project managers, construction superintendents, and contractors while representing staff and residents.
Directly supervise Technicians and coordinate work activities and resources with other City divisions.
Train staff in the proper care and use of equipment; assign work, manage conduct and performance, and support professional development.
Set standards for routine and preventive work orders, warehouse and purchasing tracking, building and grounds projects, and automated maintenance.
Serve as building safety coordinator, overseeing fire protection needs, fire drills, fire-suppression testing, emergency-generator testing, fallout shelter, safe storage, and workplace safety.
Coordinate annual safety inspections with the liability insurer and review workplace health and safety expectations with employees.
Develop and audit the division budget and maintain administrative records.
Monitor and analyze facility energy and resource performance data and utility bills, including electricity, natural gas or fuel, water, and other utilities, to identify consumption reductions, operational efficiencies, and energy savings.
Coordinate across departments and communicate with internal staff on energy efficiency, renewable energy, materials assessment and reuse, and other sustainability projects.
Visit and monitor work sites to ensure buildings, equipment, and grounds are properly maintained.
Develop and recommend operating and capital budgets and staffing plans.
Identify and solicit funding opportunities for sustainability efforts.
Direct or provide related administrative services.
Advocate for and demonstrate sustainability practices, develop initiatives, and evaluate their cost-effectiveness, technical feasibility, and implementation methods.
Respond to emergency call duty when assigned, reporting to duty if necessary in all weather conditions and at any hour.