Facilities Specialist

Polk County Sheriff's Office•Winter Haven, FL

10d•Onsite

About The Position

The Facilities Specialist performs duties to assist the Facilities Coordinator with the daily operation of the Polk County Sheriff’s Office Central Services Bureau. This position includes assisting the Purchasing Unit, on an as needed basis, to perform operational and clerical duties but will not involve tasks directly essential to the purchase of goods and services. The most important and essential job function of the position is attitude which includes the following: interacting positively and cooperating with co-workers, responding politely to customers, working as a team member, functioning under intense time pressure and responding in a positive manner to supervision. The Facilities Specialist shall perform any other duties and tasks that may be required and shall have the physical, mental and emotional abilities to perform the essential job duties of the position.

Requirements

High School Diploma or better
Demonstrated proficiency of keyboarding 35 wpm with no more than five errors
Experience with Microsoft Word, Excel and Outlook preferred
PCSO policy and procedures
Requisition/Purchase Order procedures
Division Procedures
Internet research operations
Compose written documents
Work independently/in groups
Retrieve information/data
Operate office equipment
Conduct research
Read and write English
Prepare reports
Multitask
Problem solving
Decision Making
Organizational
Time Management
Telephone
Computer
Intermediate math skills
Interpersonal
Lift/carry 25 lbs.
Speak English understandably
Sit for long periods
Manual dexterity
See at normal range or with accommodation
Ambulate independently or with other accommodations
Hear at normal range or with accommodation

Responsibilities

Process requests for maintenance
Maintain files/databases/spreadsheets
Create purchase requisitions
Coordinate background investigations for facility vendors/workers
Monitor status of deliveries to include contacting vendor regarding delays, exceptions, damages and convey information to the Purchasing Agent
Assist Facilities Coordinator with projects such as room setup, paperwork, work order tracking, etc.
Maintain delivery dates in Requisition Tracking Log
Coordinate building and equipment maintenance
Answer phones
Assist purchasing agents with projects to include but not limited to market research concerning product availability, development of supplier lists for bid process and obtaining quotes for commodities/services