Facilities Specialist

Camelot Services • Plano, TX

3d

About The Position

Camelot Services, Inc. is hiring a Facilities Specialist in Plano, Texas, to support its corporate office facilities and property management business. The role remotely manages multiple commercial properties, mainly retail, and coordinates property inspectors, landscapers, and other vendors for inspections and repairs. The specialist oversees work orders, vendor documentation and performance, tenant and client communications, approvals, reporting, invoicing, and other administrative tasks.

Requirements

• High school diploma or equivalent.
• Commercial real estate experience.
• Ability to work independently and multitask.
• Proficiency in follow-up and follow-through procedures.
• Proficiency with MS Outlook, Word, Excel, PowerPoint, and Adobe Acrobat/Reader.
• Ability to learn new software programs.
• Detail-oriented and highly organized.

Nice To Haves

• Bachelor’s degree preferred.
• Professional experience preferred.

Responsibilities

• Remotely manage multiple commercial properties, mainly retail, by coordinating property inspectors, landscapers, and vendors for repairs.
• Ensure vendor reports and inspections meet contract statements of work and identify and resolve action items promptly.
• Follow up with vendors until inspections and repairs are completed satisfactorily.
• Manage Camelot’s work order system, including updating assigned properties and dispatching work orders promptly.
• Enter, record, and upload required documentation in the work order system.
• Maintain professional relationships with tenants and vendors and resolve tenant or occupant issues promptly.
• Communicate with assigned clients in a timely and accurate manner.
• Manage incoming calls, dispatching vendors for routine, urgent, and emergency work according to client requirements.
• Solicit and engage vendors for property maintenance.
• Prepare and collect executed contracts or letters of agreement and current vendor certificates of insurance.
• Collect required client approvals before work is performed at each site.
• Establish and maintain vendor files according to Camelot and client requirements.
• Write correspondence concerning the assigned portfolio.
• Prepare and update monthly client reports.
• Code invoices and purchase orders and upload them into the applicable payables systems.
• Prepare invoices for items billed back to clients or vendors.
• Perform administrative tasks as needed or requested.
• Review and close work orders promptly.
• Assemble monthly reporting and billing accurately and on time.
• Perform other duties assigned by the Company or client.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)
• Paid holidays
• PTO
• Short-term disability insurance
• Long-term disability insurance
• Life insurance

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED