Facilities Specialist

Na Ali'i Consulting & Sales, LLC.•Arlington, VA

1d•$19 - $23

About The Position

The Facilities Specialist supports the maintenance, operations, safety, and appearance of company physical assets, buildings, grounds, and systems. The role helps ensure facilities operate efficiently, safely, and in compliance with applicable codes, standards, contracts, and internal procedures. The position also provides conference-room and technical support, employee services, event coordination, shipping support, and facilities project assistance. Additional projects and responsibilities may be assigned based on business needs.

Requirements

High School Diploma or GED equivalent is required.
Strong organizational and planning, communication, customer service, and problem-solving skills.
Ability to analyze problems, with attention to detail and accuracy, sound judgment, and decision-making ability.
Initiative, adaptability, and a customer-oriented approach.
Thorough knowledge of Microsoft Office 365, Windows, Office, and desktop software.
Must be a U.S. citizen.
Ability to meet the stated physical requirements, with or without reasonable accommodation, including frequent standing and walking; bending, stooping, kneeling, crouching, and reaching; occasional ladder or stair climbing; and frequently lifting, carrying, pushing, and pulling materials and equipment, including 20–50+ pounds regularly.

Nice To Haves

Associate degree preferred.
Experience in or working for the U.S. military is highly desirable.
Relevant education, training, or transferable skills may be considered in place of prior professional work experience.

Responsibilities

Assist users with configuring, using, and setting up meeting rooms and meeting-room technology.
Book or reserve internal or external conference rooms for project teams.
Perform clerical and organizational tasks, including scheduling appointments, assisting staff, and drafting correspondence or messages.
Greet employees and visitors.
Restock office and kitchen supplies.
Arrange and send bereavement flowers and new-baby gift packages.
Oversee the FreshService help desk to address and resolve issues.
Prepare and dispatch business cards to requesters.
Assist with onboarding swag distribution.
Serve as a shipping point of contact.
Partner with office leadership, the FM Program Manager, and HR Concierge to coordinate and execute events aligned with company culture and objectives.
Oversee building activities, ensure health and safety standards are met, and arrange repairs when needed.
Plan and manage central services such as reception, cleaning, catering, and parking.
Place service calls for office equipment covered by maintenance contracts.
Coordinate facility maintenance requirements directed by the Facilities Department.
Complete a monthly Preventive Maintenance Walk to identify office issues.
Serve as the Access Control point of contact.
Supervise maintenance and repair of facilities and equipment.
Oversee facility refurbishment, renovations, remodels, and construction.
Implement best practices to increase efficiency.
Obtain quotes from vendors and suppliers.
Calculate and compare costs for goods and services to maximize cost-effectiveness.
Create and implement Standard Operating Procedures.
Take on additional projects and responsibilities based on business needs.