Facilities Specialist - Housing and Residence Life

Grand Valley State University•Allendale Charter Township, MI

1d•Onsite

About The Position

Responsible for the day-to-day housing facilities related assessment, emergencies, preventative drills, inspections, inventory management, and follow-up.

Requirements

Bachelor’s degree.
Experience training, mentoring, or supervising team members.
Minimum of one year experience of related work experience and/or relevant training.
Demonstrated experience to successfully maintain positive intercultural and interpersonal relationships.
Demonstrated experience to successfully work under pressure and meet deadlines.
Demonstrated experience in creative problem solving.
Demonstrated experience to successfully provide quality customer service.
Demonstrated experience to successfully maintain satisfactory work performance.
Demonstrated experience in organization and attention to detail.
Demonstrated experience with a variety of computer software applications (examples: SQBX, THD, Microsoft and Google programs).
Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
Excellent verbal and written communication skills.
Must have the physical stamina to work long hours and/or more than 5 days per week.

Nice To Haves

3+ years related work experience.
Experience working within a college or university housing setting.
Experience with GOFMX, Workday, and The Housing Director systems or equivalent.
Experience in facilities emergency response and resolution, including customer service and vendor coordination.
Experience with vendor relationship management.

Responsibilities

Support institution/division/department mission, vision, and values.
Assess and maintain inventory and provide repair and replacement recommendations for items such as common area furniture/equipment, room/apartment furniture, and staff furniture.
Establish contacts and relationships with vendors for selection, ordering, installation, replacements, repairs, donations, and other maintenance of FFE in the housing system.
Work with the Assignments Team to add and reduce sets of furniture based on occupancy needs.
Coordinate semesterly building walk-throughs and room/apartment inspections with Residence Life staff. Perform regular building inspections and maintain accurate records and reports.
Report policy/procedure violations to appropriate staff and recommend edits to the HRL Community Living Standards to supervisor as appropriate.
Assist with damage and fee spreadsheet, updating and refining the list on a yearly basis.
Coordinate and implement Health and Safety checks during Fall and Winter semesters.
Run point with GVPD, Allendale Fire, and Res. Life for fire drills on the Valley campus.
Assist with sustainability initiatives within housing for recycling and energy conservation.
Liaison to Facilities Services for floods, fire damage, mold, pest concerns, preventative maintenance, etc., connecting with residents, staff and contractors as appropriate.
Oversee the Winter Hall fitness center equipment; scheduling repairs, maintaining condition, and ordering replacement parts and machines as needed.
Assist with the opening and closing procedures relative to facility use, to include training on the completion of Housing Condition Summaries and auditing/assessment of building/unit damages.
Assist with IT inventory, tracking and removal.
Assist with Camps and Conference operations as able, utilizing student staff for furniture moves/adjustments, providing bins, hanging shower curtains, etc.
Hire, train, supervise, and evaluate assigned staff, fostering a culture of mentorship and professional growth.
Instruct employees in proper receiving and delivery procedures as well as safety measures.
Performs other duties as required/assigned by manager.