Facilities Services Manager

University of New Mexico•Albuquerque, NM

3d•$4,495 - $5,148•Onsite

About The Position

The UNM College of Pharmacy is seeking to fill a Facilities Services Manager who coordinates maintenance, operation, and utilization of the spaces assigned to the College of Pharmacy. The College of Pharmacy serves over 250 students with more than 180 employees. This position will require excellent project management and communication skills as frequent communication is required between employees, stakeholders, internal service providers, vendors and contractors.

Requirements

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Possession of a valid New Mexico driver's license is a requirement for this job.
Successful candidate must submit to post-offer, pre-employment physical examination and medical history check.

Nice To Haves

Experience managing daily facility operations
Experience with project management
Experience with research laboratories
Experience managing capital improvements, renovations, and/or maintenance projects
Experience with regulatory requirements for planning, design, licensing, and performance of contract work.
Experience administering service contracts: developing scopes of work, submitting approvals from central administrative offices, negotiating vendor pricing, assessing quality assurance, and evaluating contractor performance.
Holds active certifications for any safety and facilities related standards which may include but are not limited to: OSHA, NFPA, ADA, etc.
Experience developing emergency preparedness, business continuity, and disaster recovery plans.
Experience with providing formal communication that may include professional proposal, report, etc.

Responsibilities

Ensures operational efficiency, consistency, quality, safety and compliance in addressing the facility and safety needs of the College of Pharmacy.
Submits ticket requests and coordinate responses for preventive, routine, corrective, and emergency maintenance activities for the facilities, systems, and surrounding grounds.
Provides frequent and consistent communication on the status of projects and service tickets, provides timely reports to leadership and stakeholders, as needed.
Monitors for compliance with university policies, regulatory requirements, and applicable local, state, and federal laws for all facilities performed in assigned spaces.
Oversees various security measures in assigned spaces, which may include coordinating first responder calls and providing documentation of security incidents. Assists with access by submitting key requests and badge access requests.
Works with vendors and College purchasing for requests for external quotes for maintenance, construction, custodial, and related services; monitoring contractor performance, verifying compliance with contractual requirements, controlling costs, and conducting quality assurance reviews.
Collaborate with leadership on facility utilization, space planning, and resource management to support institutional priorities.
Maintains occupancy records and assists with room assignment requests, room changes, access requests, etc.
Holds a valid, active driver’s license and can complete UNM’s defensive driving course. Maintains fleet vehicles to be ready at all times, coordinates vehicle parking and communication, monitors service schedules and facilitates service, etc.
Monitor facility conditions through routine inspections to verify status of occupancy and safety.
Establish and maintain operational records, maintenance documentation, reports, and other systems for audit and internal controls.
Develop, maintain, and periodically update emergency preparedness, business continuity, and disaster recovery plans.
Provide timely reports and updates to leadership and stakeholders.
Promote a culture of workplace safety by ensuring proper use, maintenance, and stewardship of equipment, tools, and supplies while encouraging environmentally responsible practices.
Perform additional responsibilities and special projects as assigned.