Facilities Representative (In Office - Plano, TX)

PowerSchool Group LLC • Dallas, TX

1d • Onsite

About The Position

At PowerSchool, we are a dedicated team of innovators guided by our shared purpose of powering personalized education for students around the world. From the central office to the classroom to the home, PowerSchool supports the entire educational ecosystem as the global leader of cloud-based software for K-12 education. Our employees make it all possible, and a career with us means you’re joining a successful team committed to engaging, empowering, and improving the K-12 education experience everywhere.

Our Facilities team is responsible for the management of services and processes that support our core business, such as safety, space management, site amenities, event support, maintenance, and janitorial services. Facilities works hard to ensure that employees have the most suitable working environment to foster creativity, innovation, and collaboration.

The Facilities team ensures the smooth operation of the physical workplace by managing maintenance and repairs, optimizing space use, ensuring safety and security, overseeing cleaning services, and providing support services to employees. Facilities is crucial for maintaining a safe, functional, and efficient working environment.

Requirements

• 1 year of relevant and related work experience.
• Bachelor’s degree or equivalent, or equivalent years of relevant work experience.
• Must exhibit honesty, integrity, and courtesy in all interactions
• Must possess strong work ethic in supporting customer needs, responding promptly and consistently
• Able to prioritize multiple, conflicting, urgent needs
• Able to work independently with minimal direction
• Effective communicator with all levels internally and externally, written and verbal
• Proactively looks for ways to improve the work environment
• Proficient in Microsoft Office Software –Especially Word and Excel
• Must have knowledge or willing and able to learn other facility related software

Nice To Haves

• Knowledgeable with card reader systems and security procedures
• Excellent Project Management Skills
• Travel occasionally, up to 5-10%, for key moments such as team summits, training, conferences, etc., with increased frequency during peak periods based on business demands.

Responsibilities

• Document, analyse and revise, as needed all office related processes on a continual basis for all facilities related support services.
• Purchase and track all facilities related materials and labour, process all invoicing for proper tracking and payment.
• Work with Manager, Facilities to define operational parameters in providing the proper security badge process and system maintenance.
• Verify all badges are up to date in the security system and are operational per the security plan. Assist in the badging of all staff/vendor/temps for the facilities managed.
• Work with other Administration staff and assist with workloads and schedules; handle maintenance of various facility databases and resource websites, assist with special projects as needed.
• Assist with meeting setup and coordination. Provide back up to reception/front desk functions.
• Review the scope of work provided by the contractor/vendor and assesses the impact on the PowerSchool environment.
• Attend vendor meetings as necessary to coordinate interruptions or modifications, oversee and inspect contractor’s work.
• Inspect contractor’s work to ensure that safe work practices and standard operating procedures are followed.
• Continuous effort to improve operations, decrease turnaround times, streamline work processes and work cooperatively and jointly to provide quality seamless customer service.
• Interacts professionally with internal and external customers, staff and contractors/vendors to maintain an effective working relationship and works in cooperation with Manager, Facilities to effectively meet departmental objectives.
• Provides input into the development of the departmental operating and capital budgets; orders material and supplies by coordinating with the Manager, Facilities; assists in the monitoring and tracking of expenditures for the Facilities Management Department.
• Assists Manager, Facilities with various projects and participates in the various office committees and teams; ie Safety Committee, Green Team

Benefits

• Comprehensive Insurance Coverage (including Medical, Dental, Vision, Pharmacy benefits, Life Insurance and AD&D)
• Flexible Spending Accounts and Health Savings Accounts
• Short-Term Disability and Long-Term Disability
• Comprehensive 401(k) plan
• Generous Parental Leave
• Unrestricted paid time off (known as Discretionary Time Off - DTO)
• Wellness Program, including ClassPass & Employee Assistance Program
• Tuition Reimbursement
• Optional Benefits: Pet Insurance, Identity Theft Protection, Student Debt Repayment Program and Prepaid Legal coverage

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees