Facilities & Real Estate Business Manager

Rakuten•San Mateo, CA

2d•$99,306 - $171,612

About The Position

The Real Estate & Facilities Business Manager serves as the strategic operational lead for the Global Real Estate & Facilities department. This role acts as a primary business partner to the Head of Real Estate, driving departmental efficiency, executive reporting, and cross-functional alignment. You will bridge the gap between regional facilities teams, Finance, HR, Business Operations, Sustainability and internal business units to ensure the real estate portfolio supports the company’s broader business strategy. You are the "operational engine" of the department, ensuring that data-driven insights are translated into action.

Requirements

Exceptional ability to synthesize complex data into executive-level presentations.
Strong understanding of real estate financial metrics, lease administration, and budget management.
Proven track record of managing cross-functional relationships and influencing stakeholders across various seniority levels.
Proficiency in data visualization and reporting tools (e.g., Excel, Tableau, or similar); high attention to detail regarding lease and portfolio data.
Leverage Artificial Intelligence tools to streamline departmental workflows, automate reporting, enhance data analysis, and drive innovative workplace solutions.
Ability to operate as a "right-hand" partner to leadership, maintaining confidentiality and high professional standards.
Real Estate & Facilities Management (IWMS/CAFM)
Data Visualization & Analytics like Tableau for tracking KPIs, mastery of Excel (Pivot Tables, VLOOKUP, complex modeling), a plus.
Expert-level skills in PowerPoint, Canva, and Adobe Creative Cloud (specifically for creating high-impact visual narratives).
Experience with generative AI platforms (e.g., ChatGPT, Claude, or Microsoft Copilot) to automate report generation, summarize meeting notes, and streamline data synthesis.
Proficiency in Slack & Teams (for real-time stakeholder communication), Jira/Confluence (for project tracking and documentation), and Workday (for departmental budget/headcount reporting).
Familiarity with Box Drive/Docs/Forms for collaborative document management and cross-departmental information gathering.
7+ years in Corporate Real Estate, Facilities Operations, or Business Operations/Strategy.

Nice To Haves

Data Visualization & Analytics like Tableau for tracking KPIs, mastery of Excel (Pivot Tables, VLOOKUP, complex modeling), a plus.
Expert-level skills in PowerPoint, Canva, and Adobe Creative Cloud (specifically for creating high-impact visual narratives).
Experience with generative AI platforms (e.g., ChatGPT, Claude, or Microsoft Copilot) to automate report generation, summarize meeting notes, and streamline data synthesis.
Proficiency in Slack & Teams (for real-time stakeholder communication), Jira/Confluence (for project tracking and documentation), and Workday (for departmental budget/headcount reporting).
Familiarity with Box Drive/Docs/Forms for collaborative document management and cross-departmental information gathering.

Responsibilities

Lead the preparation of Monthly and Quarterly Business Reviews (MBR/QBR) and strategic presentations for executive leadership; translate complex portfolio data into compelling, high-level narratives.
Act as the primary liaison between the Real Estate department and internal stakeholders (Finance, HR, Business Operations, Sustainability, internal business units, etc.), ensuring workspace strategies align with evolving organizational needs.
Oversee the integrity of critical lease information and portfolio data, ensuring accuracy, compliance, and readiness for audits and strategic decision-making.
Manage the operational cadence of the department; coordinate with regional facilities managers to ensure consistent global standards and reporting alignment.
Monitor and report on Key Performance Indicators (KPIs) related to facility performance, space utilization, and portfolio costs to inform long-term real estate strategy.
Assist the Head of Real Estate in managing cross-departmental initiatives, including hybrid work policy implementation, office transformations, and sustainability/ESG reporting.
Leverage Artificial Intelligence tools to streamline departmental workflows, automate reporting, enhance data analysis, and drive innovative workplace solutions.
Coordinate and lead the monthly Global Real Estate & Facilities Team All-Hands; curate the agenda and develop presentation materials to ensure global team alignment and transparency.