Facilities Project Manager

Seattle Art Museum • Seattle, WA

2d • Onsite

About The Position

This role will join a talented and hardworking Facilities team within a growing Facilities Department that supports the museum’s three sites. The Facilities Project Manager will direct and coordinate capital and facilities projects and the activities of contractors and professional service companies engaged in construction, repair, maintenance, remodeling, or other initiatives across all sites. This position is responsible for overall management of capital projects, responsible for all phases of the project including, but not limited to, managing subcontractors, owner relations, quality control, safety, schedule, and executing to the project budget. SAM is a dynamic hub of creativity, belonging, and cultural leadership, shaping the future of art and community. This is a pivotal moment for SAM, and we are seeking great talent to join us on our journey. Working at SAM is not just a job—it's a chance to be part of a vibrant, creative community.

Requirements

• BA/BS in construction management, project management, or related field or equivalent combination of technical training, experience in construction, design, or project management
• Seven years of project management experience, with at least three years of people supervision
• Experience with change management
• Ability to translate standards, operational concepts, and report results to staff
• Read, analyze, and interpret documents, contracts, technical procedures, and regulations
• Experience handling daily operations and timely, effective decision-making
• Experience in managing planning and decision-making processes
• Excellent planning, financial management, and organizational skills
• Ability to understand drawings and specifications, general contractor and subcontractor documents, materials, means and methods
• Successfully assess priorities and work well with deadlines, time management, problem solving, and analytical skills
• Strong track record in exercising sound, timely judgment
• Establish and maintain effective working relationships with internal and external parties
• Proactive, strategic, and professional verbal and written communication, with an ability to tailor communications according to audience
• Strong supervisory skills; ability to motivate teams and simultaneously manage several projects
• Exercise discretion in maintaining confidentiality of sensitive information
• Proficiency in Microsoft Office Suite, Zoom, Asana, Slack and internet-based research
• Ability to pass and maintain security background check clearance

Nice To Haves

• Project Management Professional (PMP) or Certified Associate in Project Management (CAPM)
• Non-profit experience
• Experience in a museum setting

Responsibilities

• Plan, direct, and coordinate all activities for projects assigned to ensure objectives are accomplished safely, within prescribed funding, and scheduling parameters
• Help define project goals, requirements, scope, and deliverables
• Determine tasks and resources needed to reach project objectives
• Establish and execute project work plans, identify project risks and develop mitigation plans
• Oversee vendor management process, including selection process, onboarding, performance management, risk mitigation, and invoicing
• Oversee all aspects of the project, scope, schedule, budget, safety, and quality of work, creating timelines and schedules as appropriate
• Track and creatively resolve challenges related to the project, implementing and managing changes as necessary to meet project deliverables
• Maintain all project documentation including budget, schedule, and close out documentation
• Coordinate project-related warranty work
• Develop and execute project communication plans
• Work with a variety of stakeholders to track project deliverables
• Maintain open communication channels with vendors, internal parties, and other stake holders
• Coordinate contracting process serving as primary liaison with internal and external counsel and vendor counsel
• Supervise work performed to ensure it meets museum standards and quality plan
• Partner with Director of Security to ensure on-site compliance with security project procedures
• Review drawings and specifications for constructability, completeness, and accuracy
• Support operating projects as assigned

Benefits

• Fully employer paid HMP medical plan or an employee contribution PPO plan
• Dental insurance
• Vision insurance
• Basic life insurance/LTD/AD&D
• Flexible Spending Account
• Short Term Disability
• Supplemental Dental Insurance
• Participation in SAM’s 403b retirement plan
• 3% employer contribution (discretionary, after 1 year of service and 1,000 hours worked)
• Employer match program for retirement plan
• Paid time off for vacation, PSST, bereavement leave, and jury duty
• 11 scheduled holidays
• 1 paid floating holiday
• Subsidized unlimited Orca card
• Onsite fitness facility
• Employee Assistance Program (EAP)
• Patron level membership to SAM (for FT Staff)
• Tier III membership to the American Alliance of Museums (for FT Staff)
• Discounts to museum shop and programming (for FT Staff)

What This Job Offers

• Job Type: Full-time
• Career Level: Manager