Facilities Project Manager

Harris County•Houston, TX

3d•Onsite

About The Position

The Facilities Project Manager is responsible for planning, coordinating, and overseeing facilities maintenance and improvement projects across the organization. This role requires strong skills in project reporting, documentation, analytics, and the use of project management software and automation tools. The Facilities Project Manager ensures that all projects are accurately tracked, updated, and reflected in dashboards and reporting systems. The position reports directly to the Facilities Superintendent and plays a key role in maintaining operational efficiency, ensuring project transparency, and supporting data driven decision making within the Facilities Division.

Requirements

Bachelor’s degree in Facilities Management, Construction Management, Engineering, Business Administration, or a related field; or equivalent combination of education and experience.
3–5 years of experience in facilities project management, maintenance coordination, or related operational project roles.
Experience using project management software (e.g., MS Project, Smartsheet, Asana, Monday.com).
Hands-on experience with data analytics, dashboard creation, and workflow automation (Power BI, Power Automate, or similar tools).
Demonstrated proficiency with Microsoft Excel (advanced functions preferred), Word, and PowerPoint.
Experience managing contractors, vendors, and cross-functional project teams.
Understanding of facilities maintenance processes, building systems, and project lifecycle management.
Knowledge of project management methodologies, documentation standards, and reporting practices.
Familiarity with data analytics, automation tools, and dashboard development.
Strong analytical and data interpretation skills, including advanced Excel capabilities.
High proficiency with project management software and Microsoft Office Suite (Excel, Word, PowerPoint).
Strong presentation skills and the ability to create clear, compelling reports and dashboards.
Excellent written and verbal communication skills for reporting and stakeholder engagement.
Strong organizational skills with meticulous attention to detail.
Ability to manage multiple projects simultaneously in a fast-paced environment.
Ability to translate complex project data into clear, actionable insights.
Ability to work collaboratively with diverse teams and external partners.
Ability to adapt to changing priorities and proactively address project risks.
Ability to maintain accurate, comprehensive documentation and reporting systems.

Nice To Haves

Background in facilities operations, building systems, or maintenance environments is highly desirable.
Certifications such as PMP, CAPM, FMP, CMMS-related certifications, or Microsoft Power Platform certifications.

Responsibilities

Manage and coordinate facilities maintenance and capital improvement projects from initiation through completion.
Develop and maintain detailed project plans, schedules, and documentation using project management software and Microsoft Office tools.
Track project progress, milestones, budgets, and deliverables, ensuring timely updates and accurate reporting.
Build and maintain dashboards, automated workflows, and reporting tools using Power Automate, Power BI, and Excel-based analytics.
Prepare professional project reports, presentations, and documentation using Microsoft Excel, Word, and PowerPoint.
Collaborate with internal teams, contractors, and vendors to support project execution and resolve operational challenges.
Ensure compliance with organizational standards, safety requirements, and regulatory guidelines.
Maintain organized project records, documentation, and audit-ready files.
Support continuous improvement initiatives by analyzing project data and identifying opportunities for process optimization.
Assist the Facilities Superintendent with strategic planning, workload forecasting, and resource allocation.