Facilities Project Manager

Sunstate • Phoenix, AZ

8d

About The Position

The Projects & Facilities Specialist supports construction, renovation, and facility improvement projects from planning through completion. The role coordinates project schedules, permits, documentation, and vendor activities, and serves as a point of contact for facility maintenance and repair requests. It works with internal teams, contractors, and service providers to help complete projects and facility needs safely, efficiently, and on time.

The position also assists with budgets, purchase orders, invoices, cost tracking, project reporting, vendor management, service contracts, and project closeout. It supports compliance with safety requirements and company standards and takes on other Real Estate Department duties as required.

Requirements

• High school diploma required.
• Experience supporting construction projects, facility operations, maintenance coordination, or related work.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and deadlines.
• Strong communication and customer service skills.
• Experience working with vendors, contractors, and internal business partners.
• Proficiency with Microsoft Office applications and project tracking tools.
• Ability to travel to project sites as needed; travel is listed as 20%.
• Ability to walk active construction sites, including uneven surfaces.
• Ability to occasionally lift up to 25 pounds.
• Ability to climb ladders.
• Ability to work in both office and field environments.

Nice To Haves

• Associate's or bachelor's degree in construction management, Facilities Management, Business, or a related field.
• Experience with AutoCAD, Smartsheet, SharePoint, or AS/400.

Responsibilities

• Support construction, renovation, and facility improvement projects from planning through completion.
• Help manage permits, inspections, and required approvals.
• Maintain organized, up-to-date project files, contracts, and documentation.
• Visit project sites to monitor progress and identify potential issues.
• Coordinate with project managers, contractors, vendors, and internal stakeholders.
• Track project schedules, milestones, deadlines, and action items.
• Assist with budgets, purchase orders, invoices, and cost tracking.
• Schedule project meetings and distribute notes and follow-up items.
• Coordinate material deliveries, vendor activities, and contractor schedules.
• Receive, track, and coordinate facility maintenance and repair requests.
• Create and dispatch maintenance work orders and service calls as needed.
• Follow up with vendors, contractors, and internal teams to help resolve facility issues promptly.
• Maintain records of maintenance activities, repairs, preventative maintenance, and facility improvements.
• Assist with vendor management, service contracts, and facility-related projects.
• Help ensure projects and facilities comply with safety requirements and company standards.
• Prepare project updates, status reports, and other communications for leadership.
• Assist with project closeout activities, including punch lists and final documentation.
• Identify and communicate project risks, delays, and proposed solutions.
• Support other Real Estate Department duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED