Facilities Project Manager - Restricted Funds (4877-06R)

Hamilton County, Ohio • Cincinnati, OH

6d • Onsite

About The Position

Functions as Project Manager for projects funded by Restricted Funds, Tax Levies, and/or Grants that require special regulatory and contract provisions, assigned to the Department of County Facilities. This role manages construction of Capital Improvement (CIP) and Capital Maintenance (CMP) projects with budgets ranging from $50,000 to $20 million. The position involves directing and managing design teams (architects, engineers, construction managers), scheduling projects, preparing resolutions and advertisements, providing daily contract administration and onsite observation of contractors, assisting with bid package development, reviewing and approving professional consultants, and representing the department at various meetings. The role also includes monitoring and controlling expenditures, approving invoices and pay requests, overseeing project operations, protecting owner's interests, resolving differences, and ensuring work complies with approved plans and specifications. Additionally, the position ensures compliance with County and State policies and procedures, prepares contracts for Board approval, assists in CIP budget preparation, and coordinates new and remodel construction projects. The role requires analyzing projects, including financial forecasting and CIP budgeting, and collaborating with management team members on scheduling and supervision of CIP projects. The Facilities Project Manager also maintains project budgets, prepares monthly reports, reviews contracts with legal counsel, reviews existing facilities, ensures mechanical system operations meet requirements, identifies maintenance needs, coordinates equipment replacement, develops preventative maintenance schedules, and reviews mechanical system designs with consultants. The role involves reviewing and researching contract documents for restoration and modification projects, approving or declining work, directing project teams, chairing meetings, planning projects with in-house and outside contractors, scheduling and prioritizing work, and ensuring cost-effective, efficient, and quality work. The position requires maintaining professional development, complying with Ohio Revised Code 4115 and the Davis Bacon Act, and acting as Prevailing Wage Coordinator. The role involves maintaining project status records, informing senior management of project and contract status, preparing reports, developing bid packages, and monitoring service contracts. The position may require on-call availability 24/7 for assigned projects and for the entire department one week per month. Demonstrates regular and predictable attendance and completes special projects as required.

Requirements

• Bachelor’s degree in Construction Management, Business Administration or related field
• 2 years experience
• The above may be substituted by equivalent combinations of education and experience which indicates a thorough knowledge of management practices, facilities management, mechanical engineering practices, construction management and a demonstrable ability to apply management principles to practical work situations
• Valid driver's license issued by the state of residency
• Demonstrable physical fitness and ability to obtain access to required work sites.
• Meet maximum weight requirements for ladders, personal fall protection equipment, and aerial lifts. Maximum lbs. include man and tools. Type 1A “Extra Heavy Duty Industrial Ladder” – maximum capacity of 300 lbs. Type 1AA “Special Duty Industrial Ladder” – maximum capacity of 375 lbs. Most personnel fall arrest equipment (full-body harness & lanyards) is labeled with a capacity limit of 310 lbs. Single Man Lifts – 300-350 lbs.

Nice To Haves

• Certified Project Manager (CPM)
• Building Operations Certification
• LEED AP Certification
• Member of/or eligible for Prof. Assoc. Cert., e.g. Proj Mngmt Institute.

Responsibilities

• Directs and manages the design team, including architects, engineers, and/or construction managers.
• Schedules projects, prepares resolutions and advertisements.
• Provides daily contract administration and onsite observation of contractors to verify work complies with contract.
• Assists with development of bid packages.
• Reviews, approves, negotiates, and makes recommendations regarding professional consultants, including determining which consultants will be needed for the project and writing proposals.
• Serves as chairperson of committee for the selection of consultants.
• Travels to and attends all project meetings.
• Represents department at Commissioners meetings.
• Serves as owner’s representative with contractors, architects, and engineers.
• Monitors and controls expenditures.
• Approves and processes invoices for consultants and pay requests for trade contractors.
• Oversees the general operation of approved projects.
• Protects owner’s interest.
• Assists and advises other departments with respect to approved project inquiries and issues.
• Resolves differences and formulates corrective action.
• Ensures work is completed in accordance with approved plans and specifications.
• Provides direction and ensures work complies with established County and State policies and procedures.
• Prepares and submits contracts for Board approval.
• Assists Assistant Director in preparation of CIP budget.
• May coordinate new and remodel construction related projects.
• Plans, coordinates, and executes project documentation and record review at multiple administrative levels.
• Confers with Senior Project Manager, Assistant Director, Elected and Appointed Officials, Department Heads, Chief Deputies, and others regarding projects and space needs.
• Analyzes projects to include reports (Gantt chart), financial forecasting, and CIP budgeting.
• Works in partnership with other management team members in scheduling and supervising CIP projects.
• Maintains budget for assigned projects.
• Prepares monthly reports (e.g., reviews payment request for compliance with contracts, evaluates and recommends changes, reports job status, prevailing wage records, etc.).
• Reviews professional and trade contracts with legal counsel.
• Reviews existing facilities.
• Ensures mechanical system operations meet requirements and specifications.
• Meets with department heads to define user’s needs.
• Identifies building and facility maintenance needs.
• Coordinates the replacement of existing mechanical and electrical equipment.
• Develops preventative maintenance schedules.
• Meets throughout project design phases with mechanical consultants to review HVAC, electrical, plumbing, and other related systems.
• Provides advice regarding the development of mechanical systems.
• Ensures specified mechanical system design meets county requirements.
• Serves as owner’s representative.
• Reviews contractor’s submissions.
• Ensures installations conform to specifications.
• Reviews and researches contract documents as to applicability and ability to implement restorations and/or building modifications within current physical and operations necessities and to be able to facilitate in-depth and detailed administration of assigned project.
• Approves, accepts, or declines work based on contract documents.
• Directs and manages Project Team.
• Chairs/facilitates Pre-Bid Award and Job Progress Meetings.
• Plans projects with in-house Building Trades and outside contractors.
• Schedules work.
• Prioritizes project work.
• Oversees and inspects construction and repair work in progress to insure quality of workmanship, compliance with codes and adherence to working drawings.
• Ensures cost-effective, efficient, responsive, quality work, delivering optimum customer service.
• Maintains a level of personal professional development to stay abreast with the changing means and methods environment in the facilities Project Management area, especially accenting the restoration and construction fields.
• Manages and has responsibility to comply with the Ohio revised Code 4115 guidelines for Prevailing Wage Projects and the Davis Bacon Act.
• Acts as Prevailing Wage Coordinator as assigned on projects.
• Maintains various records reflecting status of all projects, problems encountered, and other related information.
• Informs Senior Project Manager of work projects and contracts status on a weekly basis.
• Prepares reports.
• Develops bid packages for professional contracts and services.
• Reviews, approves, negotiates, and makes recommendations regarding professional services.
• Monitors service contracts.
• May be on call twenty-four hours a day, seven days a week for assigned projects, and twenty-four hours a day for one week per month for the entire Department.
• Demonstrates regular and predictable attendance.
• Completes special projects and performs related duties as required as assigned.

Benefits

• 11 Paid Holidays
• Immediately Begin Accruing Paid Vacation and Sick Time
• Earned Personal Days
• Paid Parental Leave
• Ohio Public Employee Retirement System which includes 14% Employer Contribution and a defined benefit option
• Medical
• HRA
• Dental
• Vision
• Employer-Paid Life Insurance
• Long-Term Disability
• Tuition Reimbursement
• Public Service Loan Forgiveness Eligibility
• Wellness Incentives
• Robust Employee Assistance Program
• Access to Free Medical and Rx through Marathon Health
• Expansive Behavioral and Mental Health Resources

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level