Facilities Project Manager

University of California, Irvine•Irvine, CA

4d•Onsite

About The Position

UC Irvine is a prestigious public university known for its academic achievement and research. Student Housing is a large, self-funded department within UC Irvine, responsible for housing approximately 9,000 students across multiple housing communities and support units. The department manages over 250 buildings and approximately 3.3 million sq. ft., with a significant annual operating budget and a large staff. Student Housing aims to increase the percentage of UCI students it houses as part of the campus Long Range Development Plan and also provides essential maintenance and repair services to residents. The Facilities Project Manager role is within the Facilities Operations and Capital Projects unit, which is dedicated to building, maintaining, and operating facilities that support a learning-centered and resident-focused organization. This position plays a critical role in planning, developing, and implementing projects and initiatives to achieve departmental goals. The role requires strong collaborations, industry knowledge, excellent analytical, problem-solving, and organizational skills to identify improvements and develop solutions with broad support. The incumbent will utilize various systems, create or modify resources as needed, and maintain a sharp focus on shared priorities and effective communication to advance mid- to long-term goals.

Requirements

Solid knowledge of building and construction, design construction contract administration and California Building Codes, including full understanding of current industry practices.
Solid knowledge in supervising facility maintenance and improvements along with building maintenance work in all trades and disciplines.
Thorough project management skills, including skill to develop scope and manage complex projects.
Ability to conduct budget planning, financial analysis and reporting.
Creates a variety of reports that compiles project updates for communication to diverse audiences.
Thorough knowledge of the organization, including its infrastructure and short and long range strategic building plans, and organizational priorities.
Thorough skills in problem recognition / avoidance / resolution.
Thorough organizational and analytical skills including skill to provide high quality control.
Detail oriented to accurately proof contracts and other documents.
Capacity to use a variety of computer-based systems to generate and evaluate alternative solutions.
Thorough written, verbal and interpersonal communication skills including high level political acumen.
Ability to interact with others that demonstrates collaboration and cooperation; cultivate, build and maintain positive relationships to achieve organizational results.
Actively seeks to understand stakeholder interests.
Proven ability to support management of contractors and compliance to the agreed-upon scope of work and budget.
Capacity to adapt approaches as needed to address changing priorities; remain flexible, open and receptive to new approaches.
Demonstrate tolerance and adaptability when dealing with ambiguous situations.
Knowledgeable in human resources and risk management principles.
Interpersonal and cultural competency skills to effectively communicate with and support a wide variety of people with diverse backgrounds, including understanding an respect for cultural, ethnic and individual differences.
Ability to follow, model and promote conduct that adheres to the University of California Principles of Community.
Bachelor's degree in related area and / or equivalent experience / training.
Valid California Driver’s License
Background and DMV clearance
Must be willing to work occasional overtime, nights and weekends.
Must be willing to assist in the event of a natural disaster or other emergency.
Minimum five years experience in facility maintenance and operations; and building construction and renovation.
Required to hold a valid drivers license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program.
Must be able to provide proof of work authorization

Nice To Haves

Knowledge of University policies and procedures.
Possession of a General Contractors license.
Experience working in a union environment.

Responsibilities

Coordinating all phases of building projects and facilities modifications, from establishment of design concepts through design implementation.
Coordinating specialized and critical components of projects.
Planning, development, and implementation of projects and initiatives to achieve goals based upon strong collaborations and industry knowledge.
Identifying opportunities for improvement and developing solutions with wide-scale buy in.
Utilizing a variety of systems to accomplish goals, and creating or modifying resources when needed.
Supporting management of contractors and compliance to the agreed-upon scope of work and budget.
Developing and implementing policies and procedures to meet evolving department needs, implement services and leading to continuous improvement of services.