Facilities Project Manager - Restricted Funds (4877-06R)

Hamilton County Government • Cincinnati, OH

7d • Onsite

About The Position

This role functions as a Project Manager for projects funded by Restricted Funds, Tax Levies, and/or Grants that require special regulatory and contract provisions. The position is assigned to the Department of County Facilities and involves managing the construction of Capital Improvement (CIP) and Capital Maintenance (CMP) projects with budgets ranging from $50,000 to $20 million. Responsibilities include directing and managing the design team, scheduling projects, preparing resolutions and advertisements, providing daily contract administration and onsite observation of contractors, assisting with bid package development, reviewing and negotiating professional consultant proposals, and serving as the owner's representative with contractors, architects, and engineers. The role also involves monitoring and controlling expenditures, approving invoices and pay requests, overseeing project operations, protecting the owner's interests, assisting other departments, resolving differences, and ensuring work complies with approved plans and specifications. The position requires adherence to County and State policies and procedures, preparation and submission of contracts for Board approval, and assisting with CIP budget preparation. Additionally, it may involve coordinating new and remodel construction projects, managing project documentation, conferring with various officials regarding projects and space needs, analyzing projects through reports and financial forecasting, and collaborating with the management team on scheduling and supervision of CIP projects.

Requirements

• Bachelor’s degree in Construction Management, Business Administration or related field
• 2 years experience
• Equivalent combinations of education and experience which indicates a thorough knowledge of management practices, facilities management, mechanical engineering practices, construction management and a demonstrable ability to apply management principles to practical work situations
• Valid driver's license issued by the state of residency
• Demonstrable physical fitness and ability to obtain access to required work sites.

Nice To Haves

• Certified Project Manager (CPM)
• Building Operations Certification
• LEED AP Certification
• Member of/or eligible for Prof. Assoc. Cert., e.g. Proj Mngmt Institute.

Responsibilities

• Functions as Project Manager for projects funded by Restricted Funds, Tax Levies, and/or Grants.
• Manages construction of Capital Improvement (CIP) and Capital Maintenance (CMP) projects with budgets ranging from $50,000 to $20 million.
• Directs and manages the design team, including architects, engineers, and/or construction managers.
• Schedules projects, prepares resolutions and advertisements.
• Provides daily contract administration and onsite observation of contractors to verify work complies with contract.
• Assists with development of bid packages.
• Reviews, approves, and negotiates professional consultants, including determining needed consultants and writing proposals.
• Serves as chairperson of committee for the selection of consultants.
• Travels to and attends all project meetings.
• Represents department at Commissioners meetings.
• Serves as owner’s representative with contractors, architects, and engineers.
• Monitors and controls expenditures.
• Approves and processes invoices for consultants and pay requests for trade contractors.
• Oversees the general operation of approved projects.
• Protects owner’s interest.
• Assists and advises other departments with respect to approved project inquiries and issues.
• Resolves differences and formulates corrective action.
• Ensures work is completed in accordance with approved plans and specifications.
• Provides direction and ensures work complies with established County and State policies and procedures.
• Prepares and submits contracts for Board approval.
• Assists Assistant Director in preparation of CIP budget.
• May coordinate new and remodel construction related projects.
• Plans, coordinates, and executes project documentation and record review at multiple administrative levels.
• Confers with Senior Project Manager, Assistant Director, Elected and Appointed Officials, Department Heads, Chief Deputies, and others regarding projects and space needs.
• Analyzes projects to include reports (Gantt chart), financial forecasting, and CIP budgeting.
• Works in partnership with other management team members in scheduling and supervising CIP projects.
• Maintains budget for assigned projects.
• Prepares monthly reports, including reviewing payment requests for compliance with contracts, evaluating and recommending changes, reporting job status, and prevailing wage records.
• Reviews professional and trade contracts with legal counsel.
• Reviews existing facilities.
• Ensures mechanical system operations meet requirements and specifications.
• Meets with department heads to define user’s needs.
• Identifies building and facility maintenance needs.
• Coordinates the replacement of existing mechanical and electrical equipment.
• Develops preventative maintenance schedules.
• Meets throughout project design phases with mechanical consultants to review HVAC, electrical, plumbing, and other related systems.
• Provides advice regarding the development of mechanical systems.
• Ensures specified mechanical system design meets county requirements.
• Reviews contractor’s submissions.
• Ensures installations conform to specifications.
• Reviews and researches contract documents as to applicability and ability to implement restorations and/or building modifications within current physical and operations necessities.
• Approves, accepts, or declines work based on contract documents.
• Directs and manages Project Team.
• Chairs/facilitates Pre-Bid Award and Job Progress Meetings.
• Plans projects with in-house Building Trades and outside contractors.
• Schedules work.
• Prioritizes project work.
• Oversees and inspects construction and repair work in progress to insure quality of workmanship, compliance with codes, and adherence to working drawings.
• Ensures cost-effective, efficient, responsive, quality work, delivering optimum customer service.
• Maintains a level of personal professional development to stay abreast with the changing means and methods environment in the facilities Project Management area.
• Manages and has responsibility to comply with the Ohio revised Code 4115 guidelines for Prevailing Wage Projects and the Davis Bacon Act.
• Acts as Prevailing Wage Coordinator as assigned on projects.
• Maintains various records reflecting status of all projects, problems encountered, and other related information.
• Informs Senior Project Manager of work projects and contracts status on a weekly basis.
• Prepares reports.
• Develops bid packages for professional contracts and services.
• Monitors service contracts.
• May be on call twenty-four hours a day, seven days a week for assigned projects, and twenty-four hours a day for one week per month for the entire Department.
• Demonstrates regular and predictable attendance.
• Completes special projects and performs related duties as required as assigned.

Benefits

• Starting Salary: $67,875
• Generous Paid Time Off: 11 Paid Holidays, Immediately Begin Accruing Paid Vacation and Sick Time, Earned Personal Days, and Paid Parental Leave.
• Ohio Public Employee Retirement System which includes 14% Employer Contribution and a defined benefit option.
• Highly Competitive and Comprehensive Benefits Package: Medical, HRA, Dental, Vision, Employer-Paid Life Insurance, Long-Term Disability, Tuition Reimbursement, Public Service Loan Forgiveness Eligibility, Wellness Incentives, robust Employee Assistance Program, access to Free Medical and Rx through Marathon Health, plus expansive Behavioral and Mental Health Resources, and More!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level