Facilities Project Coordinator

Rocky Mountain Equipment•Calgary, AB

20h•Onsite

About The Position

The Facilities Project Coordinator is responsible for assisting in the management, planning, coordination, and execution of construction projects for RME Facilities locations. This role ensures that all construction activities are completed on time, within budget, and meet quality and safety standards. The position plays a key role in supporting organizational growth through effective project delivery and stakeholder collaboration.

Requirements

Advanced use of Excel, data modeling and complex analysis
Frequent & advanced use of PowerPoint, and all other Microsoft Office tools
Strong understanding of construction project management principles, including scheduling, budgeting, and quality control.
Technical knowledge of civil engineering, building system, and construction methodologies.
5–10 years of experience in construction coordination, preferably in facility or commercial building projects.
Proficiency in construction software programs.
Familiarity with building codes, safety regulations, and environmental standards.
Ability to interpret architectural and engineering drawings and specifications.
Knowledge of procurement processes, contract administration, and change order management
Proven ability to manage multiple projects.
Excellent interpersonal and communication skills.
Excellent organizational and planning skills.
Budgeting knowledge.
Strong verbal and written communication skills for effective stakeholder engagement.
Strong code of ethics and integrity.
High level of professionalism, integrity, and discretion in handling sensitive project matters.
Problem-solving skills to navigate complex construction challenges and escalate issues when necessary.
Ability to manage competing priorities and adapt to changing project conditions.
Can follow directions of the VP which align construction projects with organizational goals.
Customer orientation to ensure facilities meet operational and user needs

Nice To Haves

Construction and Civil Engineering coordination experience in dealership construction models is preferred
Civil Engineering Technology Diploma (preferred) or Civil Engineering Degree

Responsibilities

Prepare detailed plans for projects assigned.
Assist with the tender and award processes when required.
Assist with the creation and preparation of subcontracts.
Assist project leaders and management with preparation of scheduling and manpower.
Implementation of approved project work plans.
Communicate with all stakeholders and management to provide updates and disseminate critical information.
Ensure contract drawings and logs are maintained and updated as needed; ensure distribution to trades as required.
Expedite subcontractor shop drawings, samples, materials etc.
Assist with preparation of a deliverables list (specification review).
Establish timelines for deliverables (procurement schedule).
Request deliverables, submit and distribute as required.
Maintain deliverable logs (for submittments and samples etc).
Responsible for coordinating the construction of new branch facilities from planning through execution.
Leads coordination between internal teams, contractors, and trade partners to ensure timely and cost-effective project delivery.
Assembly and collection of project Maintenance & Operation manuals.
Navigate and assist with contract changes as required.
Update and assemble all information and any outstanding for weekly project priority reports.
Oversee and monitor subcontractor signatures and return of all necessary documentation.
Promotion and education of RME procedures and policies.
Preparation of minutes for and attendance of project subcontractor meetings.
Manages project budgets, schedules, and quality assurance across multiple sites.
Collaborate with management in the estimation of project alterations.
Influences operational readiness and long-term facility performance through construction decisions.
Geographic scope includes regional or national branch locations depending on project assignments.
Directly impacts capital investment outcomes and organizational growth through successful project execution.
Manage conflicts and any interferences using researched solutions.
Assist with entire RFP/RFQ vendor process for new capital projects.
Other duties as assigned.