Facilities Service Project Coordinator

Chr. Hansen•West Allis, WI

2d•Onsite

About The Position

Join Novonesis as a Facilities Services Project Coordinator and play a key role in ensuring our sites in West Allis and New Berlin, WI receive high-quality facility services and project support. In this role, you will help maintain the infrastructure and services that enable our operations to run smoothly. You will collaborate with employees, contractors, and cross-functional stakeholders to coordinate facility services, improve site experiences, and deliver small capital projects from concept through completion. This is a highly visible role that combines operational execution, project coordination, and stakeholder management. As a Facilities Services Project Coordinator, you will serve as the primary point of contact for facility service providers and internal stakeholders while coordinating services and capital improvement projects that support site operations. You will balance day-to-day operational responsibilities with project leadership activities, ensuring quality, safety, cost efficiency, and compliance with Novonesis standards.

Requirements

High school diploma required.
Minimum of three years of relevant experience in a continuous processing industrial or manufacturing environment with progressive responsibility.
Experience coordinating maintenance, facility services, construction, or capital project activities.
Working knowledge of maintenance and construction safety practices.
Experience supporting or executing capital investment projects.
Proficiency with Microsoft Office applications and business systems such as SAP, CMMS platforms, and MS Project.
Strong stakeholder management and customer service skills.
Excellent written and verbal communication abilities.
Ability to work independently while managing multiple priorities.
Strong attention to detail and organizational skills.
Demonstrated initiative, urgency, and problem-solving capabilities.
Effective collaboration and cross-functional teamwork skills.
Sound judgment and ability to handle confidential information with discretion.

Nice To Haves

Relevant community college coursework in facilities management, maintenance, construction management, engineering technology, or a related discipline.
Professional certifications related to facilities management, maintenance, project management, or construction.
Experience working with external contractors and service providers.
Knowledge of procurement and sourcing processes.
Experience supporting GMP-regulated manufacturing environments.
Familiarity with risk management and change management methodologies.

Responsibilities

Coordinate contracted facility services including custodial, landscaping, and non-production facility maintenance activities.
Serve as the primary liaison between Novonesis and external service providers while maintaining strong relationships with internal customers.
Monitor service performance, conduct audits, and resolve service-related issues in a timely and professional manner.
Manage work orders, preventive maintenance activities, and facility-related repair needs through the CMMS system.
Coordinate office moves, event setup support, and facility improvement activities in a cost-effective and sustainable manner.
Lead small capital investment projects through planning, budgeting, procurement, execution, start-up, commissioning, and project closeout.
Establish and lead cross-functional project teams while coordinating vendors, contractors, consultants, and engineering partners.
Manage project risks, stakeholder communications, change management activities, and schedule performance.
Monitor field execution activities to ensure adherence to safety requirements, quality standards, project scope, and timelines.