Facilities Project Coordinator - (Remote)

Mindful Support Services•Phoenix, AZ

3d•$55,000 - $65,000•Remote

About The Position

The Facilities Project Coordinator helps develop new therapy office locations across the country. Working with project teams, vendors, contractors, property managers, and operational leaders, the Coordinator supports projects from concept through completion by coordinating logistics, procurement, budgets, documentation, and vendor relationships. The role also independently leads smaller facilities projects and contributes to the company’s continued national growth. This is a remote position supporting office development projects across multiple states. Candidates must live within driving distance of one or more company office locations in their home state and be available to travel to local offices, project sites, vendors, and business partners as needed. Overnight travel by car or airplane is expected, with trips ranging from 3 days to 2 weeks; travel may be up to 25%.

Requirements

Bachelor’s degree or equivalent combination of education and experience.
1–2 years of experience in project coordination, project management, construction management, property management, facilities, or a related field.
Experience supporting multiple projects simultaneously while managing timelines, budgets, and deliverables.
Ability to travel regionally and nationally for expansion projects, typically 3 days to 2 weeks at a time.
Ability to lift up to 50 lbs. as needed.
Personal vehicle required for travel between locations; mileage reimbursement is provided.
Must reside within driving distance of one or more company office locations in the state where based.
Strong organizational skills and ability to manage competing priorities and deadlines.
Excellent written and verbal communication skills, professionalism, and attention to detail.
Ability to build effective relationships with vendors, contractors, and cross-functional stakeholders.
Analytical ability to track budgets, prepare reports, and identify trends or opportunities for improvement.
Adaptability in a fast-paced, growing environment.
Self-motivation and accountability, with ability to work independently and collaborate effectively.
Strong project coordination skills, including monitoring progress, tracking deliverables, and communicating updates.
Interest in design, creating functional spaces, and delivering a high-quality experience.

Responsibilities

Support the planning, coordination, and launch of new therapy office locations across the country.
Partner with project managers, brokers, vendors, contractors, and internal stakeholders to keep projects on track from planning through opening day.
Coordinate furniture, fixtures, equipment, décor, installations, and office setup.
Assist with site evaluations, space planning, and office design decisions aligned with company standards and provider needs.
Manage vendor communications, obtain and compare quotes, and help ensure work is completed on time, within budget, and to expectations.
Coordinate deliveries, installations, repairs, and improvement projects across company locations.
Review project invoices and support the payment process with Accounting.
Track project expenses and buildout budgets and provide regular updates on project performance.
Analyze project costs and purchasing trends to support future budgeting and planning.
Contribute to project closeout reporting, lessons learned, and continuous improvement initiatives.
Maintain and enhance systems, documentation, and standards supporting facilities and real estate operations.
Administer space management tools and assist with facilities-related process improvement projects.
Create and update guides, procedures, and project resources.